The Notice of Service Termination Letter is a crucial document in German employment law that serves to formally end an employment relationship. This document must be carefully drafted to ensure compliance with German labor law requirements, including the German Civil Code (BGB) and the Protection Against Dismissal Act. The letter is used when an employer wishes to terminate an employment relationship through ordinary termination (ordentliche Kündigung) with notice period, as opposed to immediate termination for cause. It must include specific elements such as clear termination declaration, notice period calculation, last working day, and details about final arrangements. The document needs to consider various factors including the employee's length of service, applicable notice periods, any special protections that might apply (such as pregnancy or severe disability), and whether works council consultation is required. The letter serves as official documentation of the termination and its terms, protecting both employer and employee interests.

1. Header and Date: Company letterhead, current date, and formal letter formatting

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a termination notice (Kündigung)

4. Opening Statement: Reference to the employment contract including its date and employee's position

5. Termination Declaration: Clear and unambiguous statement of termination

6. Notice Period: Specific last working day and notice period calculation

7. Return of Company Property: Request for return of all company assets and documents

8. Final Payment Information: Information about final salary, vacation days, and other outstanding payments

9. Signature Block: Authorized signatory details and company stamp if applicable