The Letter of Termination of Service is a crucial document in German employment law, used when an employer needs to formally end an employment relationship. It must strictly adhere to German legal requirements, including those set forth in the BGB and Kündigungsschutzgesetz. The document serves as official notification of employment termination, specifying the notice period and last working day. It's essential that the letter follows proper format requirements, includes all mandatory elements, and considers special protections that might apply to certain employee categories. The letter must be in writing (electronic form is not sufficient under German law) and should be crafted carefully to avoid legal challenges. Timing of delivery is crucial as it affects the notice period calculation.

1. Sender Details: Full company name, address, and authorized representative details

2. Recipient Details: Employee's full name and address

3. Date: Date of the termination letter

4. Subject Line: Clear indication that this is a termination notice (Kündigung)

5. Clear Statement of Termination: Unambiguous declaration of employment termination

6. Notice Period: Specific mention of the notice period and last working day

7. Return of Company Property: Request for return of all company property

8. Signature Block: Space for authorized representative's signature