The Fixed Term Contract Termination Letter is a crucial document used in German employment relationships to formally conclude a fixed-term employment contract. It serves as official documentation of the employment relationship's end date and ensures compliance with German employment law, particularly the Teilzeit- und Befristungsgesetz (TzBfG) and relevant sections of the Bürgerliches Gesetzbuch (BGB). This document is typically used when a fixed-term contract is approaching its agreed end date, or in cases where both parties have agreed to an early termination. It must include specific elements required under German law, such as clear identification of parties, reference to the original contract, confirmation of the end date, and details about final settlements. The letter also addresses practical aspects such as the return of company property, remaining vacation days, and final payment arrangements. It's essential for proper documentation and protecting both employer and employee interests while ensuring legal compliance.
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1. Letterhead and Date: Company letterhead with full legal entity name, address, and current date
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination letter for a fixed-term contract
4. Contract Reference: Specific reference to the fixed-term employment contract, including its date and any reference numbers
5. Termination Statement: Clear statement confirming the termination of the employment relationship and the specific end date
6. Return of Company Property: List of company property to be returned by the end date
7. Final Pay Information: Information about the final salary payment and any outstanding benefits
8. Signature Block: Space for authorized signatory's name, title, and signature
1. Reference Offer: Optional offer to provide a reference letter (Arbeitszeugnis), used when company wishes to proactively address this legal requirement
2. Remaining Leave: Statement about remaining vacation days and how they will be handled, included if there are outstanding vacation days
3. Non-Compete Reminder: Reminder of any post-employment restrictions, included only if such provisions exist in the original contract
4. Works Council Reference: Reference to works council consultation, required only if a works council exists in the company
5. Handover Instructions: Specific instructions for knowledge transfer and project handover, included for key positions
6. Certificate of Employment: Information about when the employee will receive their certificate of employment (Arbeitsbescheinigung), included if not handled separately
1. Property Checklist: Itemized list of company property to be returned, attached when there are numerous items
2. Final Settlement Calculation: Detailed breakdown of final payment including any pro-rated bonuses or outstanding compensation, attached when complex calculations are involved
3. Handover Plan: Detailed plan for transitioning work responsibilities, attached for senior positions or complex roles
Relevant legal definitions
Clauses
Termination Notice
End Date Confirmation
Final Payment
Outstanding Leave
Company Property Return
Confidentiality
Non-Competition
Reference Letter
Final Settlement
Handover Requirements
Data Protection
Post-Employment Obligations
Works Council Acknowledgment
Employee Benefits Termination
Documentation Requirements
Governing Law
Severability
End Date Confirmation
Final Payment
Outstanding Leave
Company Property Return
Confidentiality
Non-Competition
Reference Letter
Final Settlement
Handover Requirements
Data Protection
Post-Employment Obligations
Works Council Acknowledgment
Employee Benefits Termination
Documentation Requirements
Governing Law
Severability
Relevant Industries
Manufacturing
Technology
Healthcare
Education
Retail
Financial Services
Construction
Professional Services
Hospitality
Non-Profit
Public Sector
Transportation
Energy
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Personnel Management
Employee Relations
Corporate Services
Talent Management
General Management
Relevant Roles
HR Manager
Legal Counsel
HR Director
Personnel Administrator
Compliance Officer
HR Business Partner
Office Manager
Department Manager
Project Manager
Administrative Manager
Operations Manager
Managing Director
Chief Human Resources Officer
Employment Law Specialist
HR Operations Manager
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