An Affidavit of Records is a crucial legal document used in the German legal system when formal verification of records or documents is required. This sworn statement, known in German as 'eidesstattliche Versicherung über Unterlagen,' is commonly used in court proceedings, administrative matters, business transactions, and regulatory compliance. The document must comply with German legal requirements, including those set forth in the Civil Procedure Code (Zivilprozessordnung) and carries criminal penalties for false statements under §156 StGB. The Affidavit of Records typically includes detailed information about the records' origin, maintenance, custody, and authenticity, making it a vital tool for establishing the credibility and admissibility of documentary evidence.
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1. Declarant Information: Full legal name, address, and position/authority of the person making the affidavit
2. Basis of Knowledge: Statement explaining how the declarant has personal knowledge of the records being attested to
3. Purpose of Affidavit: Clear statement of why the affidavit is being made and its intended use
4. Records Description: Detailed description of the records being attested to, including their nature, date range, and location
5. Custody and Control: Statement regarding the chain of custody and control of the records
6. Verification Statement: Formal declaration that the statements made are true and correct
7. Legal Notice: Statement acknowledging that this is equivalent to an oath under German law and false statements are punishable under §156 StGB
1. Records Management Procedures: Description of how the records are maintained and stored, used when addressing business or institutional records
2. Digital Records Authentication: Special section for electronic records, describing digital storage and authentication methods
3. Translation Certification: Required when the records in question are translations of original documents
4. Third Party Certifications: Additional certifications from other parties who can verify the records' authenticity
5. Data Protection Statement: Required when records contain personal data subject to GDPR/DSGVO
1. Record Index: Detailed list of all records being attested to, with identifying information
2. Document Copies: Copies of the relevant records, if permitted and appropriate
3. Authentication Certificates: Any relevant certificates or official stamps authenticating the records
4. Chain of Custody Documentation: Documentation showing the transfer and maintenance of records if relevant
Relevant legal definitions
Records
Declarant
Custodian
Custody Period
Business Records
Original Documents
Copies
Electronic Records
Digital Storage System
Authentication
Chain of Custody
Record Location
Storage Facility
Access Protocol
Retention Period
Document Management System
Authorized Personnel
Verification Process
Records Index
Supporting Documentation
Archive
Data Protection Measures
Certification
Official Copy
Record Series
Declarant
Custodian
Custody Period
Business Records
Original Documents
Copies
Electronic Records
Digital Storage System
Authentication
Chain of Custody
Record Location
Storage Facility
Access Protocol
Retention Period
Document Management System
Authorized Personnel
Verification Process
Records Index
Supporting Documentation
Archive
Data Protection Measures
Certification
Official Copy
Record Series
Clauses
Declaration of Authority
Statement of Truth
Record Identification
Custody and Control
Authentication
Record Maintenance
Confidentiality
Data Protection
Access Rights
Record Location
Chain of Custody
Legal Compliance
Records Management
Verification Process
Criminal Liability
Document Integrity
Personal Knowledge
Supporting Evidence
Certification
Privacy Protection
Statement of Truth
Record Identification
Custody and Control
Authentication
Record Maintenance
Confidentiality
Data Protection
Access Rights
Record Location
Chain of Custody
Legal Compliance
Records Management
Verification Process
Criminal Liability
Document Integrity
Personal Knowledge
Supporting Evidence
Certification
Privacy Protection
Relevant Industries
Legal Services
Healthcare
Financial Services
Government and Public Sector
Education
Insurance
Banking
Manufacturing
Pharmaceutical
Real Estate
Technology
Transportation and Logistics
Relevant Teams
Legal
Compliance
Records Management
Administrative Services
Quality Assurance
Regulatory Affairs
Corporate Governance
Risk Management
Information Management
Operations
Relevant Roles
Legal Counsel
Compliance Officer
Records Manager
Corporate Secretary
Quality Assurance Manager
Document Controller
Archive Manager
Data Protection Officer
Administrative Manager
Legal Administrator
Regulatory Affairs Manager
Operations Director
Company Secretary
Risk Manager
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