The Confirmation of Offer Letter is a crucial document in the Swiss hiring process, typically issued after successful job negotiations but before the final employment contract. It serves to formally document the agreed-upon terms of employment and demonstrates the company's commitment to hiring the candidate. The document must align with Swiss employment law requirements, particularly Article 330b of the Swiss Code of Obligations, which mandates specific information be provided to employees. The letter typically precedes the more detailed employment contract and includes essential information about the role, compensation, benefits, and working conditions. It is used across all industry sectors and organizational levels, from entry-level positions to executive appointments, and can be customized to address specific requirements such as work permits for foreign nationals or specialized compensation structures.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Salutation: Formal greeting to the candidate
3. Opening Statement: Confirmation of the job offer and expression of enthusiasm about the candidate joining the company
4. Position Details: Job title, department, and reporting relationship
5. Start Date: Confirmed employment start date and any initial probationary period
6. Compensation: Base salary, payment frequency, and currency
7. Working Hours: Standard working hours, work location, and any flexibility arrangements
8. Benefits Package: Overview of standard benefits including insurance, pension, and vacation entitlement
9. Next Steps: Instructions for accepting the offer and returning signed documents
10. Closing: Formal closing, signature block, and company representative details
1. Bonus Structure: Include for roles eligible for performance bonuses or commission schemes
2. Equity Compensation: Include for positions offering stock options or other equity-based compensation
3. Relocation Assistance: Include when offering relocation support for candidates moving from another location
4. Work Permit: Include for foreign nationals requiring work authorization in Switzerland
5. Non-Competition: Include for senior positions or roles with access to sensitive information
6. Travel Requirements: Include for positions requiring regular business travel
1. Benefits Summary: Detailed overview of all company benefits and insurance coverage
2. Job Description: Detailed description of role responsibilities and requirements
3. Employee Handbook Reference: Key policies and procedures from the company handbook
4. Bonus Plan Details: Complete description of any applicable bonus or commission structures
5. Required Documents Checklist: List of documents needed for employment registration and work permit (if applicable)
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