The Subaward Agreement is essential in Canadian research funding ecosystems where collaborative research projects involve multiple institutions. It is used when a primary award recipient needs to formally delegate a portion of their research activities and corresponding funding to another organization. The agreement ensures compliance with Canadian federal and provincial regulations, including research ethics, financial accountability, and intellectual property laws. This document typically includes detailed specifications about the research scope, budget allocations, reporting requirements, and compliance obligations. It's particularly crucial for maintaining transparency in public fund usage and ensuring all parties understand their roles and responsibilities in the research project. The agreement must align with the primary award terms while incorporating specific requirements of Canadian research funding agencies and institutional policies.
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Key Requirements PROMPT example:
Subaward Agreement
"I need a Subaward Agreement for a medical research collaboration between University of Toronto (primary recipient) and McMaster University (subrecipient) under a CIHR grant, with work starting March 2025 and involving human subjects research."
1. Parties: Identification of the prime awardee (pass-through entity) and the subrecipient, including full legal names and addresses
2. Background: Context of the prime award, identification of the primary funding agency, and the purpose of the subaward
3. Definitions: Key terms used throughout the agreement, including technical, financial, and administrative terminology
4. Scope of Work: Detailed description of the research/work to be performed by the subrecipient
5. Period of Performance: Start and end dates of the subaward, including any options for extension
6. Financial Provisions: Budget, payment terms, allowable costs, and financial reporting requirements
7. Technical and Financial Reporting: Requirements and schedules for progress reports and financial reports
8. Compliance Requirements: Regulatory compliance obligations, including research ethics and safety requirements
9. Intellectual Property Rights: Ownership and rights to research outputs, publications, and innovations
10. Confidentiality: Protection of confidential information and research data
11. Termination: Conditions and procedures for early termination of the agreement
12. General Provisions: Standard legal terms including governing law, dispute resolution, and amendment procedures
1. Equipment: Terms for purchase, ownership, and maintenance of research equipment - include when significant equipment is part of the project
2. International Travel: Requirements and approvals for international travel - include when travel is part of the research activities
3. Student Involvement: Special provisions for student researchers - include when students will be involved in the project
4. Data Management: Specific requirements for data collection, storage, and sharing - include for data-intensive projects
5. Publication Rights: Detailed publication procedures and restrictions - include when publication rights need special attention
6. Export Controls: Compliance with export control regulations - include for technology or materials with export restrictions
7. Human Subjects Research: Special requirements for human subjects research - include when applicable
8. Environmental Health and Safety: Special safety protocols and requirements - include for lab-based or hazardous research
1. Schedule A - Statement of Work: Detailed technical description of the research to be performed, including methodologies and deliverables
2. Schedule B - Budget and Payment Schedule: Detailed budget breakdown, payment milestones, and financial terms
3. Schedule C - Reporting Requirements: Specific format, content, and timing requirements for technical and financial reports
4. Schedule D - Key Personnel: List of key researchers and their roles in the project
5. Schedule E - Prime Award Terms: Relevant flow-down provisions from the prime award that apply to the subrecipient
6. Appendix 1 - Compliance Certifications: Required institutional certifications and compliance documents
7. Appendix 2 - Insurance Requirements: Specific insurance coverage requirements and certificates
8. Appendix 3 - Data Management Plan: Detailed procedures for data collection, storage, and sharing
Authors
Relevant legal definitions
Agreement
Approved Budget
Background Intellectual Property
Confidential Information
Effective Date
Foreground Intellectual Property
Funding Agency
Grant
Indirect Costs
Key Personnel
Materials
Pass-through Entity
Period of Performance
Prime Award
Principal Investigator
Program Income
Project
Research
Research Ethics Board
Research Misconduct
Scope of Work
Subrecipient
Technical Data
Term
Termination Date
Tri-Agency
Work Product
Allowable Costs
Background Technology
Compliance Requirements
Data
Deliverables
Equipment
Financial Report
Flow-down Provisions
Intellectual Property Rights
Notice
Progress Report
Project Director
Research Personnel
Research Results
Site
Statement of Work
Subaward
Technical Report
Third Party
Approved Budget
Background Intellectual Property
Confidential Information
Effective Date
Foreground Intellectual Property
Funding Agency
Grant
Indirect Costs
Key Personnel
Materials
Pass-through Entity
Period of Performance
Prime Award
Principal Investigator
Program Income
Project
Research
Research Ethics Board
Research Misconduct
Scope of Work
Subrecipient
Technical Data
Term
Termination Date
Tri-Agency
Work Product
Allowable Costs
Background Technology
Compliance Requirements
Data
Deliverables
Equipment
Financial Report
Flow-down Provisions
Intellectual Property Rights
Notice
Progress Report
Project Director
Research Personnel
Research Results
Site
Statement of Work
Subaward
Technical Report
Third Party
Clauses
Recitals
Definitions
Grant of Subaward
Scope of Work
Period of Performance
Financial Terms
Payment
Budget Modifications
Allowable Costs
Financial Reporting
Technical Reporting
Intellectual Property Rights
Publication Rights
Confidentiality
Data Protection
Research Ethics
Regulatory Compliance
Record Keeping
Audit Rights
Personnel
Equipment and Materials
Insurance
Indemnification
Limitation of Liability
Force Majeure
Termination
Suspension
Notices
Assignment
Amendment
Dispute Resolution
Governing Law
Research Integrity
Flow-down Provisions
Export Control
Health and Safety
Warranties and Representations
Publicity
Survival
Entire Agreement
Severability
Definitions
Grant of Subaward
Scope of Work
Period of Performance
Financial Terms
Payment
Budget Modifications
Allowable Costs
Financial Reporting
Technical Reporting
Intellectual Property Rights
Publication Rights
Confidentiality
Data Protection
Research Ethics
Regulatory Compliance
Record Keeping
Audit Rights
Personnel
Equipment and Materials
Insurance
Indemnification
Limitation of Liability
Force Majeure
Termination
Suspension
Notices
Assignment
Amendment
Dispute Resolution
Governing Law
Research Integrity
Flow-down Provisions
Export Control
Health and Safety
Warranties and Representations
Publicity
Survival
Entire Agreement
Severability
Relevant Industries
Higher Education
Scientific Research
Healthcare Research
Technology Development
Environmental Research
Biotechnology
Pharmaceutical Research
Agricultural Research
Engineering Research
Social Sciences Research
Medical Research
Industrial Research & Development
Relevant Teams
Legal
Research Administration
Finance
Grants Management
Research Compliance
Sponsored Programs
Research Operations
Contract Administration
Research Ethics
Executive Leadership
Relevant Roles
Research Administrator
Grants Manager
Legal Counsel
Principal Investigator
Contract Manager
Finance Director
Research Compliance Officer
Department Head
Vice President of Research
Research Operations Manager
Chief Financial Officer
Research Ethics Coordinator
Sponsored Programs Officer
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