Counter Offer Decline Letter Template for Canada

The Counter Offer Decline Letter is an essential business communication tool used in Canadian business environments when an organization needs to formally decline a counter offer received during negotiations. This document is particularly important in situations where formal written communication is necessary to maintain clear records and avoid misunderstandings. It comes into play after receiving a counter offer to an initial proposal or offer, when the terms or conditions proposed in the counter offer are not acceptable or aligned with the organization's objectives. The document should clearly reference the original offer and counter offer, provide a professional decline statement, and maintain a constructive business relationship. In the Canadian legal context, such formal documentation helps establish clear communication trails and can be important for legal purposes if disputes arise later. The letter should comply with Canadian contract law principles and business communication standards, while being tailored to the specific industry and transaction context.

1. Date and Address Block: Current date and complete contact information for both parties

2. Reference Line: Clear reference to the original offer and counter offer, including relevant dates and any reference numbers

3. Acknowledgment: Polite acknowledgment of receiving the counter offer and appreciation for the interest shown

4. Clear Decline Statement: Direct but professional statement declining the counter offer

5. Brief Explanation: Concise explanation of key reasons for declining, maintaining professionalism without over-explaining

6. Closing Statement: Professional closing that maintains good business relations and leaves door open for future opportunities

7. Signature Block: Formal signature section including name, title, and company information