Board Resolution Closing Bank Account for Canada

Board Resolution Closing Bank Account Template for Canada

A Board Resolution for closing a bank account is a formal corporate document used in Canada that officially records the board of directors' decision to close one or more of the company's bank accounts. This document serves as official authorization for the designated company representatives to proceed with the account closure process. It includes specific details about the account(s) to be closed, the handling of remaining funds, and names the authorized individuals who may execute the closure. The resolution must comply with Canadian corporate law requirements, particularly the Canada Business Corporations Act, and typically requires certification by the corporate secretary or another authorized officer.

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What is a Board Resolution Closing Bank Account?

A Board Resolution Closing Bank Account is a crucial corporate governance document required when a company in Canada needs to formally close its banking accounts. This document is typically needed when a company is consolidating its banking relationships, closing redundant accounts, changing banking institutions, or during the process of corporate restructuring or dissolution. The resolution must comply with Canadian federal and provincial corporate laws and banking regulations, and serves as the bank's assurance that the closure request is properly authorized by the company's governing body. It contains essential information including the specific accounts to be closed, disposition of funds, and named authorized individuals who can execute the closure. This document is particularly important as it creates a clear audit trail and helps ensure compliance with corporate governance requirements and anti-money laundering regulations.

What sections should be included in a Board Resolution Closing Bank Account?

1. Header and Date: Company name, document type, and date of the resolution

2. Meeting Details: Information about when and where the meeting was held, and confirmation of proper notice and quorum

3. Recitals: Background information explaining why the account is being closed and confirming board authority to make this decision

4. Resolution Statement: The formal 'RESOLVED' statement declaring the decision to close the specific bank account(s)

5. Account Details: Specific details of the account(s) to be closed, including account numbers and bank information

6. Authorization: Names and roles of persons authorized to execute the account closure and handle related documentation

7. Final Disposition: Instructions for the disposition of remaining funds

8. Certification: Secretary or appropriate officer's certification that the resolution was duly passed

9. Signature Block: Space for required signatures of authorized officers

What sections are optional to include in a Board Resolution Closing Bank Account?

1. Transfer Instructions: Specific instructions for transferring funds to other accounts, used when funds need to be relocated to other company accounts

2. Multiple Account Provisions: Additional provisions when closing multiple accounts, including specific timing or sequence

3. Special Instructions: Any special requirements or conditions for the closure, such as handling of outstanding checks or recurring payments

4. International Considerations: Additional provisions for international accounts or cross-border transfers

5. Regulatory Compliance: Specific mentions of compliance with relevant regulations, particularly for regulated industries

What schedules should be included in a Board Resolution Closing Bank Account?

1. Schedule A - Account Details: Detailed list of all account numbers, types, and branch information

2. Schedule B - Corporate Registry Extract: Recent corporate registry extract showing current directors and officers

3. Schedule C - Signature Specimens: Specimen signatures of authorized signatories

4. Schedule D - Bank Forms: Required bank-specific account closure forms

5. Schedule E - Previous Board Resolution: Copy of previous board resolution establishing the account (if required by bank)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Board Resolution

Cost

Free to use
Relevant Industries

Financial Services

Banking

Corporate Services

Professional Services

Manufacturing

Retail

Technology

Healthcare

Real Estate

Construction

Energy

Transportation

Education

Non-Profit

Agriculture

Relevant Teams

Finance

Legal

Corporate Governance

Treasury

Compliance

Executive Leadership

Board of Directors

Company Secretariat

Administrative

Banking Operations

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Corporate Secretary

Board Director

Finance Director

Treasury Manager

Financial Controller

Company Secretary

Legal Counsel

Compliance Officer

Banking Relationship Manager

Account Manager

Board Chairman

Managing Director

Finance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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