The Supervisor Reference Letter is a crucial document in Belgian professional contexts, serving as a formal testimony of an individual's employment history and performance. This document is typically requested when an employee is seeking new employment opportunities, applying for educational programs, or requiring proof of professional experience. Under Belgian law, employers are obligated to provide such documentation upon request, but must ensure compliance with the Employment Contracts Act of 1978 and GDPR requirements. The reference letter should contain factual information about employment duration, responsibilities, and performance evaluation, while avoiding discriminatory or defamatory content. As a formal document, it carries legal weight and must be carefully drafted to balance transparency with privacy protection, making it a significant tool in professional transitions while maintaining legal compliance in the Belgian jurisdiction.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Information: Full name and address of the recipient or 'To Whom It May Concern'
3. Subject Line: Clear indication that this is a reference letter for the named employee
4. Employment Confirmation: Statement confirming employment period, job title, and nature of work
5. Role Description: Brief overview of main responsibilities and position within the organization
6. Performance Assessment: Factual evaluation of the employee's performance and competencies
7. Closing Statement: Professional closing with contact information for further queries
8. Signature Block: Supervisor's name, title, and signature
1. Specific Achievements: Notable projects or accomplishments, used when the employee had significant achievements worth highlighting
2. Team Context: Information about team size and structure, relevant when showcasing leadership or collaborative skills
3. Reason for Departure: Brief statement about why the employment ended, only if mutually agreed with the employee and departure was amicable
4. Professional Development: Training and growth during employment, relevant when showcasing employee's learning trajectory
5. Character Assessment: Comments on professional behavior and work ethic, included when specifically requested and positive
1. Performance Overview Table: Optional tabulated summary of key performance indicators or competencies
2. Project List: Optional appendix listing major projects or responsibilities, if extensive and relevant
3. Training Certificates: Optional copies of relevant certifications or training completions, if specifically relevant to the reference
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