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Student Housing Agreement

Student Housing Agreement Template for Belgium

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Key Requirements PROMPT example:

Student Housing Agreement

"I need a Student Housing Agreement for a furnished studio apartment in Brussels, intended for an international student starting their studies in September 2025, with specific provisions for quarterly rent payments and integration of university housing policies."

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Document background
The Student Housing Agreement is a specialized rental contract designed for use in the Belgian student housing market, taking into account the unique needs of student tenants and landlords. It is particularly relevant when renting accommodation to students enrolled in Belgian educational institutions, whether domestic or international. The agreement incorporates specific provisions required by Belgian federal law and regional housing regulations, including mandatory safety standards, registration requirements, and student tenant protections. This document is essential for formalizing the rental relationship while acknowledging the academic context, including considerations such as academic year timing, student-specific payment arrangements, and special provisions for shared student facilities. It should be used whenever a property owner or management company is letting accommodation specifically to students, ensuring compliance with all relevant housing and educational sector regulations.
Suggested Sections

1. Parties: Identification of the landlord and student tenant, including full legal names, addresses, and contact details

2. Background: Context of the agreement, including property location and purpose as student accommodation

3. Definitions: Key terms used throughout the agreement, including 'Property', 'Term', 'Rent', 'Academic Year', etc.

4. Property Details: Detailed description of the rented space, including room number, floor, and included facilities

5. Term and Duration: Rental period, typically aligned with academic year or semester, including start and end dates

6. Rent and Charges: Monthly rent amount, payment schedule, and included/excluded utilities and services

7. Security Deposit: Amount, payment terms, and conditions for return of the security deposit

8. Obligations of the Landlord: Landlord's responsibilities including maintenance, repairs, and compliance with housing standards

9. Obligations of the Student: Student's responsibilities including proper use of property, noise restrictions, and house rules

10. Maintenance and Repairs: Procedures for reporting issues, responsibility for repairs, and maintenance schedule

11. Insurance and Liability: Required insurance coverage and liability provisions for both parties

12. Termination: Conditions and procedures for early termination of the agreement

13. Governing Law: Specification of Belgian law and relevant regional regulations governing the agreement

Optional Sections

1. Shared Facilities: Rules and arrangements for shared spaces, used when the property includes common areas

2. Subletting and Guests: Rules regarding visitors and subletting, particularly relevant for longer-term agreements

3. Internet and Telecommunications: Terms for internet access and telecommunications if provided by landlord

4. Bicycle Storage: Rules and arrangements for bicycle storage facilities if available

5. Special Arrangements for International Students: Additional provisions for international students, including language considerations and specific payment arrangements

6. COVID-19 or Health Safety Measures: Special provisions related to health safety protocols if required

7. Cleaning Services: Terms and schedule of cleaning services if provided by landlord

8. Parking: Rules and arrangements for parking facilities if available

Suggested Schedules

1. Inventory List: Detailed inventory of furniture and equipment provided in the accommodation

2. Property Condition Report: Detailed description of property condition at move-in, with photos

3. House Rules: Specific rules and regulations for the student accommodation

4. Utility Agreements: Details of utility arrangements and cost allocation

5. Emergency Procedures: Emergency contact information and procedures

6. Energy Performance Certificate: Mandatory energy performance certificate for the property

7. Building Insurance Certificate: Copy of current building insurance

8. Maintenance Schedule: Schedule of regular maintenance and cleaning activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Clauses
Identification of Parties
Property Description
Term and Duration
Rent and Payment
Security Deposit
Utilities and Charges
Use of Property
Maintenance and Repairs
Access Rights
Insurance
House Rules
Common Areas
Health and Safety
Quiet Enjoyment
Alterations and Decorations
Termination
Assignment and Subletting
Tenant Obligations
Landlord Obligations
Property Condition
Inventory
Notice Requirements
Registration
Liability
Force Majeure
Governing Law
Dispute Resolution
International Student Provisions
Guest Policy
Study Period Accommodation
Early Termination
Utilities Management
Bicycle and Vehicle Storage
Internet and Telecommunications
Cleaning and Waste Management
Relevant Industries

Education

Real Estate

Student Services

Property Management

Housing

Legal Services

Facilities Management

Relevant Teams

Legal

Property Management

Student Services

Residential Life

Housing Administration

Facilities Operations

International Student Support

Compliance

Real Estate Operations

Tenant Relations

Relevant Roles

Property Manager

Student Housing Coordinator

University Housing Officer

Residential Life Manager

Legal Counsel

Student Services Director

Facilities Manager

Real Estate Manager

Housing Administration Officer

Tenant Relations Coordinator

International Student Advisor

Compliance Officer

Student Accommodation Manager

Industries
Belgian Civil Code (Code Civil/Burgerlijk Wetboek): The fundamental law governing contracts and obligations in Belgium, providing the basic framework for rental agreements
Flemish Housing Code (Vlaamse Wooncode) / Brussels Housing Code / Walloon Housing Code: Regional regulations setting quality standards for student accommodation and specific requirements for student housing
Federal Registration Law: Requires registration of rental agreements with the local registration office within 2 months of signing
Regional Rental Decree (depending on location): Specific regional regulations governing residential leases, including student housing provisions
Housing Safety Regulations: Standards for fire safety, hygiene, and minimum living conditions in student accommodation
Student Housing Charter (if applicable to specific city/university): Local regulations and standards for student housing, often developed in cooperation with educational institutions
Energy Performance Regulations: Requirements for energy efficiency certification and minimum standards for rental properties
Anti-Discrimination Laws: Federal and regional legislation preventing discrimination in housing rentals
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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