The Sole Proprietorship Invoice is a fundamental document for independent business operators in Belgium, serving as an official request for payment and a vital record for tax compliance. This document type is essential for sole proprietors who need to bill clients while adhering to Belgian fiscal regulations and EU VAT directives. It must include specific elements required by Belgian law, such as the business owner's details, VAT identification, precise service or product descriptions, and applicable tax rates. The invoice is used across various business sectors and is particularly important for maintaining proper financial records, facilitating tax reporting, and ensuring compliance with Belgian accounting standards. It serves as both a commercial document and a legal instrument, protecting the interests of the sole proprietor while meeting all regulatory requirements for business transactions in Belgium.
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1. Invoice Header: Contains the word 'INVOICE' (or 'FACTUUR'/'FACTURE' in Dutch/French), invoice number, and date of issue
2. Seller Information: Business name, address, VAT number, registration number, contact details, and bank account information of the sole proprietor
3. Customer Information: Full name, address, and VAT number (if applicable) of the customer
4. Invoice Details: Description of goods/services, quantity, unit price, total amount per item, and delivery date or service period
5. Calculation: Subtotal, VAT rate(s) applied, VAT amount, and total amount payable
6. Payment Information: Payment terms, due date, bank account details, and payment reference
7. Legal Notices: Mandatory legal mentions including VAT exemption statement if applicable and late payment terms as per Belgian law
1. Purchase Order Reference: Include when the customer has provided a PO number or reference
2. Delivery Details: Add when goods are physically shipped to a different address than the billing address
3. Discount Information: Include when special discounts or promotions are applied to the invoice
4. Special VAT Mentions: Add for specific VAT treatments (e.g., reverse charge, intra-community supply)
5. Contract Reference: Include when the invoice relates to a specific contract or framework agreement
6. Professional Insurance Details: Add when required by professional regulations or industry standards
7. Service Level Details: Include for ongoing service contracts with specific service level agreements
1. Detailed Time Sheet: For service-based invoices, providing breakdown of hours worked and activities performed
2. Delivery Note: For goods, providing detailed shipping information and proof of delivery
3. Specification Sheet: Detailed technical specifications of products or services provided
4. Rate Card: Breakdown of different rates applied for various services or products
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