The Construction Company Invoice is a crucial document for Belgian construction businesses, used to bill clients for completed construction works, materials, and related services. This document must comply with specific Belgian regulations, including the VAT Code (BTW-Wetboek), contractor registration requirements, and construction industry-specific legislation. The invoice template includes mandatory fields for contractor registration numbers, VAT calculations (including reverse charge mechanisms where applicable), and detailed work descriptions. It's designed to be used after completion of construction works or at agreed project milestones, incorporating all necessary elements for legal compliance while maintaining clarity for clients. The document supports various payment structures including progress payments, retention amounts, and final invoices.
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1. Company Information Header: Issuing company's details including legal name, address, VAT number, contractor registration number, and bank details
2. Client Information: Client's full legal name, address, and VAT number if applicable
3. Invoice Details: Invoice number, date, payment due date, and reference numbers
4. Project Information: Project/site address, work declaration numbers, and project reference codes
5. Work Description: Detailed breakdown of construction works performed
6. Quantity and Pricing: Units, unit prices, and subtotals for each work item
7. VAT Summary: VAT calculations, including reverse charge notifications if applicable
8. Total Amount: Final amount due including all calculations
9. Payment Terms: Payment deadline and payment method details
10. Legal Notices: Required legal statements including late payment penalties and applicable law
1. Progress Payment Details: For partial invoices - include when invoice is part of a larger project with multiple payment phases
2. Retention Amount: Include when part of the payment is being retained as per contract terms
3. Materials Breakdown: Detailed list of materials used - include when specifically required by client or for complex projects
4. Time Sheet Reference: Include when billing is based on time and materials rather than fixed price
5. Subcontractor Details: Include when work involves registered subcontractors
6. Quality Certification: Include when specific quality standards or certifications need to be referenced
1. Detailed Work Breakdown: Itemized list of all works performed with specific quantities and unit prices
2. Time Sheets: If billing is time-based, detailed time records as supporting documentation
3. Material Receipts: Copies of material purchase receipts when required by client
4. Work Completion Certificate: Signed documentation confirming work completion
5. Progress Photos: Photo documentation of completed work when required
6. Quality Certificates: Copies of relevant quality certifications or test results when applicable
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