A Delivery Invoice is a crucial commercial document used in Belgian business transactions to document the delivery of goods and request payment. This document type must comply with Belgian VAT legislation, the Commercial Code, and relevant EU regulations incorporated into Belgian law. The Delivery Invoice serves multiple purposes: it provides proof of delivery, establishes the payment obligation, meets tax documentation requirements, and serves as an accounting record. It must include specific elements required by Belgian law, such as VAT numbers, detailed product descriptions, delivery information, and payment terms. This document is particularly important for businesses as it combines delivery confirmation with invoicing, streamlining the commercial process while ensuring legal compliance. The document's format and content must adhere to the latest Belgian e-invoicing regulations when issued electronically.
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1. Invoice Header: Company logo, invoice number, date of issue, and document type identification
2. Seller Details: Full legal name, address, VAT number, registration numbers, and contact information of the selling company
3. Buyer Details: Full name, address, VAT number (if applicable), and contact information of the buying company or individual
4. Delivery Information: Delivery date, delivery address, delivery note reference number
5. Item Details: Detailed list of items delivered including quantity, unit price, description, and item codes
6. Pricing Breakdown: Subtotal, VAT rates applied, VAT amounts, and total amount in EUR
7. Payment Information: Payment terms, due date, bank account details, and payment reference
8. Legal Notices: Mandatory legal statements required by Belgian law including VAT declarations
1. Purchase Order Reference: Reference to related purchase order - include when the delivery was based on a formal purchase order
2. Contract Reference: Reference to master agreement or contract - include when delivery is part of a larger contract
3. Special Payment Terms: Any special payment arrangements or discounts - include when non-standard payment terms apply
4. Incoterms: International Commercial Terms defining delivery conditions - include for international deliveries
5. Currency Exchange Information: Exchange rates and currency calculations - include for invoices involving foreign currencies
6. Special VAT Arrangements: Details of any special VAT treatments or exemptions - include when non-standard VAT rules apply
1. Delivery Note Copy: Attached copy of the signed delivery note confirming receipt of goods
2. Detailed Product Specifications: Technical specifications or detailed product information when required
3. Quality Certificates: Relevant quality or compliance certificates for the delivered items
4. Weight Certificates: Weight verification documents for deliveries where weight is crucial
5. Custom Documents: Any customs-related documentation for international deliveries
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