An Appointment Letter From Company To Employee is a crucial document in Belgian employment relationships, serving as the primary written evidence of the employment agreement between parties. It is typically used when making a formal job offer to a new employee or formalizing the employment terms for an internal promotion or role change. The document must comply with Belgian employment law, including the Employment Contracts Act of 1978, relevant collective bargaining agreements, and regional language requirements. It includes essential information such as job title, compensation, working conditions, and benefits, while also incorporating mandatory provisions required by Belgian law. This document is particularly important in Belgium, where employment relationships are heavily regulated and written documentation of employment terms is legally required.
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1. Company Details and Letterhead: Official company letterhead including registered address, company number, and contact details
2. Date and Reference: Current date and any reference numbers for the appointment
3. Employee Personal Details: Full name and address of the employee
4. Position and Title: Specific job title and role being offered
5. Start Date: Confirmed employment start date and any probationary period details
6. Compensation Package: Salary, benefits, and any variable compensation elements
7. Working Hours and Location: Standard working hours, workplace location, and any flexibility arrangements
8. Leave Entitlement: Annual leave, public holidays, and other leave provisions
9. Notice Period: Required notice periods for both employer and employee
10. Governing Law Statement: Confirmation that the employment is governed by Belgian law
11. Acceptance Section: Space for both parties to sign and date the letter
1. Collective Bargaining Agreement Reference: Reference to applicable CBAs when the company is bound by sector-specific agreements
2. Language Requirements: Specific language requirements if the role requires particular language skills or is in a specific Belgian region
3. Remote Working Provisions: Details about remote working arrangements if applicable
4. International Travel: Include when the role requires regular international travel
5. Intellectual Property Rights: Include for roles involving creative, technical, or innovative work
6. Non-Competition Clause: Include for senior positions or roles with access to sensitive information, subject to Belgian legal restrictions
7. Company Car: Include if a company car is part of the package
8. Stock Options/RSUs: Include if equity compensation is offered
1. Benefits Summary: Detailed overview of all benefits including insurance, meal vouchers, etc.
2. Job Description: Detailed description of the role, responsibilities, and reporting lines
3. Company Policies: Key company policies including work regulations, code of conduct, etc.
4. Compensation Structure: Detailed breakdown of salary components and bonus schemes if applicable
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