The Company Vehicle Policy Acknowledgement Form is a crucial document used when an organization provides vehicles to its employees in Austria. It serves as a formal record of the employee's understanding and acceptance of the company's vehicle policies, incorporating requirements from Austrian legislation including road traffic regulations, labor laws, and insurance requirements. The document typically includes detailed information about vehicle usage permissions, maintenance responsibilities, safety protocols, cost allocations, and compliance requirements. It helps protect both the company's assets and establish clear guidelines for employees, while ensuring adherence to Austrian legal requirements regarding company-provided vehicles. This form should be completed before any employee takes possession of a company vehicle and updated when significant policy changes occur.
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1. Parties: Identification of the company and the employee receiving vehicle privileges
2. Background: Brief context explaining the purpose of the policy and acknowledgment form
3. Definitions: Key terms used throughout the document including 'Company Vehicle', 'Authorized Driver', 'Personal Use', etc.
4. Vehicle Assignment Details: Specific information about the assigned vehicle including make, model, registration number
5. Driver Responsibilities: Core responsibilities including vehicle maintenance, reporting accidents, fuel policies, and proper usage
6. Safety Requirements: Mandatory safety protocols, traffic rules compliance, and accident reporting procedures
7. Usage Guidelines: Permitted and prohibited uses of the vehicle, including personal use policies
8. Maintenance and Care: Requirements for vehicle upkeep, cleaning, and regular maintenance schedules
9. Costs and Expenses: Details about fuel cards, reimbursement policies, and driver's financial responsibilities
10. Return of Vehicle: Conditions and procedures for returning the vehicle
11. Acknowledgment: Statement of understanding and agreement to comply with all policies
12. Execution: Signature blocks for both parties
1. Pool Vehicle Provisions: Additional rules for shared vehicle pools - include when vehicle is not permanently assigned
2. International Travel: Rules for cross-border travel - include if company operates internationally
3. Electric Vehicle Provisions: Specific guidelines for electric vehicles - include if fleet includes EVs
4. Commercial Vehicle Requirements: Additional requirements for commercial vehicles - include if vehicle is used for commercial purposes
5. Family Member Use: Rules regarding family member use of vehicle - include if company allows family use
6. Tracking and Monitoring: Details about GPS or other monitoring systems - include if vehicles are tracked
1. Schedule 1 - Vehicle Condition Report: Detailed checklist for documenting vehicle condition at handover
2. Schedule 2 - Authorized Driver Details: Driver's license information and driving history
3. Schedule 3 - Cost Schedule: Breakdown of costs, fees, and charges applicable to vehicle use
4. Schedule 4 - Maintenance Schedule: Required maintenance intervals and procedures
5. Appendix A - Accident Report Form: Standard form for reporting accidents or damage
6. Appendix B - Fuel Card Policy: Details of fuel card usage and restrictions
7. Appendix C - Insurance Coverage: Summary of insurance coverage and claim procedures
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