The Employee Relieve Letter is commonly used in the United States when an employee leaves an organization, whether through resignation, retirement, or mutual agreement. This document serves multiple purposes: it formally acknowledges the end of employment, confirms completion of exit procedures, and can be used by the employee for future employment verification. While not mandated by U.S. federal law, it's considered best practice and provides legal protection for both parties. The letter typically includes essential information such as employment dates, position details, and clearance status, serving as an official record of employment conclusion.
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1. Letter Date and Letterhead: Current date and company letterhead with full contact information
2. Employee Information Block: Full name, employee ID, designation, and department of the employee
3. Employment Period Statement: Clear statement of employment duration including start and end dates
4. Relief Declaration: Formal statement confirming the employee is relieved from all duties and obligations
5. Clearance Statement: Confirmation that all company assets have been returned and dues settled
6. Signature Block: Space for authorized signatory details and company seal
1. Performance Statement: Optional statement about employee's conduct and performance during employment period
2. Reference Provision: Statement regarding company's willingness to provide future references
3. Continuing Obligations: Reminder of ongoing obligations such as confidentiality and non-compete agreements
1. Clearance Checklist: Departmental clearance checklist showing all required sign-offs
2. Property Return Form: Detailed list of company property returned by the employee
3. Final Settlement Statement: Statement showing all final payments and settlements
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