Internal Audit Engagement Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Internal Audit Engagement Letter

"I need an Internal Audit Engagement Letter for a Saudi Arabian financial services company that complies with SAMA regulations and includes specific provisions for fintech operations, with the engagement starting January 2025."

Document background
The Internal Audit Engagement Letter serves as a fundamental document in establishing and maintaining an effective internal audit function within organizations operating in Saudi Arabia. This document is typically used when setting up a new internal audit function, updating existing audit arrangements, or formalizing the relationship between the internal audit function and the organization's governing bodies. It incorporates requirements from Saudi Arabian regulations, including CMA Corporate Governance Regulations and SOCPA standards, while adhering to international internal auditing standards. The letter defines crucial elements such as scope, authority, responsibilities, reporting lines, and resource allocation, ensuring clarity and alignment with both local regulatory requirements and organizational objectives. It forms the basis for internal audit activities and helps demonstrate compliance with corporate governance requirements in the Saudi Arabian business environment.
Suggested Sections

1. Letterhead and Date: Internal audit department details, company information, and date of the letter

2. Addressee: Specific addressing to the Audit Committee Chair/Board of Directors

3. Engagement Purpose: Clear statement of the purpose and scope of the internal audit function

4. Authority and Responsibilities: Definition of internal audit authority, access rights, and key responsibilities

5. Independence and Objectivity: Statement confirming the independence of the internal audit function and reporting lines

6. Scope of Services: Detailed outline of audit activities, areas to be covered, and methodology

7. Professional Standards: Reference to IIA Standards, SOCPA requirements, and relevant Saudi regulations

8. Reporting Structure: Description of reporting protocols, including timing and format of reports

9. Resource Allocation: Overview of team structure and resources dedicated to the engagement

10. Timeline: Expected duration and key milestones of the audit engagement

11. Confidentiality: Confidentiality obligations and handling of sensitive information

12. Signatures: Space for signatures of authorized representatives

Optional Sections

1. Quality Assurance: Details of quality assurance program, used when specifically requested or for complex engagements

2. Technology and Tools: Description of specific audit tools and technologies to be used, included when specialized software or systems are part of the methodology

3. Coordination with External Auditors: Framework for cooperation with external auditors, included when relevant

4. Special Considerations: Any industry-specific or unique requirements, included for specialized sectors like financial institutions

5. Budget Considerations: Detailed budget breakdown, included when separate cost tracking is required

6. Knowledge Transfer: Provisions for training and knowledge sharing, included when capacity building is part of the scope

Suggested Schedules

1. Audit Charter: Detailed internal audit charter defining the purpose, authority, and responsibility of the internal audit function

2. Annual Audit Plan: Detailed plan of audit activities for the year

3. Team Structure: Detailed breakdown of the audit team, roles, and responsibilities

4. Risk Assessment Framework: Methodology and criteria for risk assessment

5. Reporting Templates: Standard templates for various audit reports and communications

6. Service Level Agreement: Detailed performance metrics and service levels for the internal audit function

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Banking

Insurance

Manufacturing

Real Estate

Healthcare

Retail

Energy

Telecommunications

Construction

Technology

Transportation

Education

Government Entities

Non-profit Organizations

Relevant Teams

Internal Audit

Board of Directors

Audit Committee

Executive Management

Risk Management

Compliance

Finance

Legal

Corporate Governance

Operations

Relevant Roles

Chief Executive Officer

Chief Audit Executive

Board Chairman

Audit Committee Chair

Chief Financial Officer

Chief Risk Officer

Chief Compliance Officer

Internal Audit Director

Corporate Governance Director

Company Secretary

Senior Internal Auditor

Risk Manager

Compliance Manager

Financial Controller

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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