The Failed Probationary Period Letter is a crucial document used in Qatar when an employer determines that an employee has not met the required standards or expectations during their probationary period. This document must be drafted in compliance with Qatar Labour Law No. 14 of 2004, which governs employment relationships and specifically addresses probationary periods in Article 39. The letter is typically issued when performance issues, conduct concerns, or role misalignment become apparent during the probation period, which cannot exceed six months under Qatari law. It should clearly document the reasons for the decision, specify the notice period, and outline the final settlement process. The Failed Probationary Period Letter serves as both a legal record and a formal communication tool, protecting the interests of both employer and employee by ensuring transparency and compliance with local labor regulations.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with their full name and position
2. Subject Line: Clear indication that this is regarding completion of probationary period
3. Opening Statement: Reference to the employment contract, start date, and probationary period terms
4. Decision Statement: Clear communication of the decision that the employee has not successfully completed the probation period
5. Reasoning: Brief but specific explanation of why the employee did not pass the probationary period
6. Notice Period: Specification of the notice period as per Qatar Labour Law and the last working day
7. Final Arrangements: Information about final settlement, handover requirements, and return of company property
8. Closing: Professional closing statement, signature block for authorized signatory
1. Performance Summary: Detailed summary of performance issues or areas where expectations were not met - include if there's a need for detailed documentation of performance issues
2. Alternative Position Offer: If applicable, details of any alternative position being offered within the organization - include only if an alternative role is available
3. Reference Provision: Statement about the company's policy regarding future reference requests - include if company policy requires this
4. Non-Competition Reminder: Reminder of any applicable non-competition clauses - include only if such clauses exist in the original contract
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, unused leave, and any other entitlements
2. Handover Checklist: List of company property to be returned and outstanding tasks to be completed
3. Acknowledgment Form: Form for the employee to sign acknowledging receipt of the letter
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