Affidavit of Loss Template for Pakistan

An Affidavit of Loss helps you legally declare that you've lost an important document or item in Pakistan. It's a sworn statement, typically notarized by an Oath Commissioner, where you explain how the loss occurred and confirm you've made reasonable efforts to find the missing item.

Banks, government offices, and businesses across Pakistan accept these affidavits when you need to replace items like share certificates, educational documents, bank cards, or property papers. The document protects both you and the institution issuing the replacement by creating an official record of the loss and helping prevent potential misuse of the original item.

You need an Affidavit of Loss when important documents or items go missing in Pakistan. Common situations include losing your passport, educational certificates, bank cards, property documents, or company shares. Filing this affidavit quickly helps protect you from potential misuse of the lost items and starts the replacement process.

Banks and government offices in Pakistan require this affidavit before issuing duplicates. For example, if you've lost your degree certificate, universities need this sworn statement before providing a replacement. Similarly, corporations require it to reissue share certificates, and banks demand it for new debit or credit cards after a loss.

• Basic Document Loss: Used when personal documents like passports, educational certificates, or identification cards are lost. Must detail the circumstances of loss and last known location.
• Financial Instrument Loss: Specifically for lost bank cards, checks, or share certificates. Requires additional details about account numbers and transaction history.
• Property Document Loss: Used for missing property papers, titles, or lease agreements. Includes property specifics and ownership verification details.
• Corporate Document Loss: For lost company registration papers, licenses, or official corporate documents. Contains business registration information and company details.

• Individual Citizens: Anyone who has lost personal documents like passports, educational certificates, or bank cards and needs official replacements.
• Oath Commissioners: Authorized officials who verify and notarize Affidavits of Loss, making them legally valid in Pakistan.
• Banks and Financial Institutions: Accept and process these affidavits when customers need replacement cards or documents.
• Educational Institutions: Use these affidavits as a requirement before issuing duplicate certificates or transcripts.
• Corporate Entities: Rely on these documents when dealing with lost share certificates or company documentation.

• Document Details: Gather exact information about the lost item, including document numbers, issue dates, and issuing authority.
• Loss Circumstances: Write down when and where the item was lost or last seen, and any attempts made to locate it.
• Personal Information: Prepare your full legal name, CNIC number, current address, and contact details.
• Supporting Documents: Collect copies of your CNIC, police report (if filed), and any related correspondence.
• Notarization Plan: Locate a nearby Oath Commissioner for official verification and stamp.
• Replacement Process: Check the specific requirements of the institution that will issue your replacement document.

• Title and Declaration: Clear statement that this is an Affidavit of Loss, with deponent's solemn declaration.
• Personal Details: Full name, CNIC number, occupation, and complete residential address.
• Item Description: Specific details of the lost item including serial numbers, dates, and identifying features.
• Loss Narrative: Detailed account of how, when, and where the item was lost.
• Search Statement: Description of efforts made to locate the lost item.
• Non-Recovery Declaration: Statement confirming the item hasn't been found or transferred to others.
• Verification Clause: Statement confirming all information is true and correct.
• Attestation Block: Space for Oath Commissioner's signature, stamp, and date.

An Affidavit of Loss differs significantly from a regular Affidavit in several key ways. While both are sworn statements, they serve different purposes in Pakistan's legal system.

• Purpose and Scope: An Affidavit of Loss specifically deals with declaring lost items or documents, while a general Affidavit can cover any factual statement under oath.
• Required Content: Affidavit of Loss must include specific details about the lost item and circumstances of loss. A general Affidavit doesn't require these elements.
• Legal Applications: Affidavit of Loss is primarily used for replacement procedures with banks, educational institutions, or government offices. Regular Affidavits serve broader purposes in court proceedings and administrative matters.
• Institutional Requirements: Many organizations in Pakistan have specific formats for Affidavits of Loss, while general Affidavits follow more flexible formatting rules.