The Reference Letter From Employer is a crucial document in the Philippine professional landscape, used when employees transition between jobs, apply for further education, or require formal verification of their employment history. It must be drafted in compliance with Philippine labor laws and data privacy regulations, particularly the Labor Code of the Philippines and the Data Privacy Act of 2012. The letter typically includes verification of employment dates, job responsibilities, performance assessment, and professional conduct evaluation. It serves multiple purposes: helping candidates in their career advancement, providing credible information to prospective employers, and maintaining professional relationships between employers and former employees. The document should be truthful, objective, and avoid any discriminatory language while focusing on relevant professional information.
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1. Letter Header: Company letterhead including full business name, address, and contact details
2. Date and Reference Number: Current date and any internal reference number for the letter
3. Recipient Information: If addressed to a specific person/organization, their details (To Whom It May Concern if general)
4. Employment Confirmation: Statement confirming employment relationship, including job title and duration of employment
5. Role Description: Brief overview of the employee's main responsibilities and role within the organization
6. Performance Assessment: General evaluation of the employee's performance, work quality, and key achievements
7. Character Reference: Brief statement about the employee's professional conduct, reliability, and work ethic
8. Closing Statement: Standard closing with contact information for further verification
9. Signatory Block: Name, position, and signature of the authorized person writing the reference
1. Reason for Departure: Include when appropriate and if the departure was on good terms
2. Specific Skills and Training: Detailed section about specific technical skills or training completed when relevant to the employee's future role
3. Project Highlights: When the employee had significant project achievements worth mentioning
4. Leadership Experience: If the employee held management positions or demonstrated leadership qualities
5. Salary Information: Only if specifically requested and with employee's consent
6. Rehire Eligibility: Statement about willingness to rehire, if positive and if appropriate to mention
1. Performance Records: Optional attachment of relevant performance reviews or awards (with appropriate privacy considerations)
2. Training Certificates: Copies of relevant training or certification documents if specifically relevant
3. Project Documentation: Summary of key projects or achievements, if extensive detail is required
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