Option To Renew Contract Template for Philippines

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Key Requirements PROMPT example:

Option To Renew Contract

"I need an Option to Renew Contract for a commercial office lease in Manila, with a 3-year initial term starting January 2025, giving the tenant two renewal options of 2 years each, with a 5% rent increase per renewal period."

Document background
The Option To Renew Contract is a crucial document in Philippine commercial practice, designed to provide flexibility and certainty in business relationships. It is typically used when parties want to establish a framework for continuing their contractual relationship beyond the initial term, while maintaining clarity on the conditions and process for renewal. This document type is particularly relevant in lease agreements, service contracts, distribution agreements, and other long-term commercial arrangements where continuity may be desired. The agreement must comply with Philippine contract law principles, including the Civil Code requirements for contract formation and validity. It serves as a risk management tool by clearly defining renewal terms upfront, helping to avoid potential disputes and ensuring smooth contract transitions.
Suggested Sections

1. Parties: Identification of all parties to the agreement, including their legal names, addresses, and company registration details if applicable

2. Background: Recitals explaining the context of the original agreement and the parties' intention to include renewal rights

3. Definitions: Key terms used throughout the agreement, including 'Original Agreement', 'Renewal Period', 'Option Notice' etc.

4. Grant of Option: Clear statement granting the right to renew the original agreement

5. Term of Option: Specification of when the option can be exercised and the duration of the renewal period

6. Exercise of Option: Process and requirements for exercising the renewal option, including notice requirements

7. Renewal Terms: Terms and conditions that will apply during the renewal period, including any variations from the original agreement

8. Fees and Payments: Financial terms for the renewal period, including any adjustments to original pricing

9. Notices: Requirements for all formal communications between parties regarding the option

10. Governing Law: Specification of Philippine law as governing law and jurisdiction

11. Execution: Signature blocks and execution requirements

Optional Sections

1. Conditions Precedent: Used when specific conditions must be met before the option can be exercised

2. Performance Review: Include when renewal is conditional on meeting certain performance criteria

3. Multiple Renewal Options: When the agreement allows for more than one renewal period

4. Price Adjustment Mechanism: Used when the renewal includes specific price adjustment formulas or mechanisms

5. Break Clause: Optional early termination rights during the renewal period

6. Assignment Rights: Include when parties need specific rights to assign the renewal option

7. Guarantees: When additional security or guarantees are required for the renewal period

Suggested Schedules

1. Original Agreement: Copy or reference to the original agreement being subject to the renewal option

2. Renewal Terms Summary: Detailed breakdown of any changes to terms that will apply in the renewal period

3. Fee Schedule: Detailed pricing structure and payment terms for the renewal period

4. Form of Option Notice: Template notice for exercising the renewal option

5. Performance Criteria: If applicable, detailed metrics or KPIs that must be met for renewal eligibility

6. Required Certificates: List of any certificates or documentation required for renewal

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Retail

Manufacturing

Technology

Healthcare

Education

Professional Services

Hospitality

Telecommunications

Construction

Financial Services

Logistics

Agriculture

Energy

Relevant Teams

Legal

Operations

Commercial

Procurement

Compliance

Risk Management

Finance

Business Development

Property Management

Contract Administration

Corporate Secretariat

Facilities Management

Relevant Roles

Legal Counsel

Contract Manager

Business Development Manager

Commercial Director

Operations Manager

Property Manager

Procurement Manager

Facility Manager

Risk Manager

Compliance Officer

Corporate Secretary

Chief Legal Officer

Chief Financial Officer

Chief Operating Officer

Real Estate Manager

Account Manager

Project Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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