Late Payment Dispute Letter Template for Philippines

The Late Payment Dispute Letter is a crucial business document used in the Philippine commercial landscape when there are disagreements or issues regarding late payments, associated fees, or interest charges. This document is particularly important given the specific requirements of Philippine commercial law, including the Civil Code of the Philippines and Central Bank regulations regarding payment terms and interest rates. It should be used when regular payment collection attempts have been unsuccessful or when there are specific disputes about the amount owed, late payment charges, or calculation of interest. The letter serves multiple purposes: it formally documents the dispute, provides evidence of attempted resolution, and can serve as a prerequisite documentation if legal action becomes necessary. It needs to be carefully drafted to include all relevant payment details, dispute points, and supporting evidence while maintaining a professional tone that allows for continued business relationships.

1. Sender's Details: Complete contact information of the sender, including business name, address, contact numbers, and email

2. Date: Current date of writing the letter

3. Recipient's Details: Complete details of the recipient including name, title, company name, and address

4. Subject Line: Clear indication that this is a payment dispute letter with relevant reference numbers

5. Account Information: Details of the account or invoice in question, including account numbers and relevant identifiers

6. Payment History: Brief summary of the payment history and current dispute

7. Dispute Details: Clear explanation of the specific payment dispute, including dates, amounts, and nature of the disagreement

8. Evidence Reference: Reference to any attached documentation that supports your position

9. Request for Resolution: Specific actions requested from the recipient, including timeline for response

10. Closing: Professional closing statement with signature block