The Confirmation Recommendation Letter is a critical document in Philippine employment practices, typically issued near the end of an employee's probationary period (usually 6 months, as per Philippine Labor Code). This document is required when a supervisor or manager recommends converting a probationary employee to permanent status. The letter must comply with Philippine labor laws and should contain specific details about the employee's performance, contributions, and suitability for permanent employment. A well-drafted Confirmation Recommendation Letter includes performance evaluations, specific achievements, and clear justification for the recommendation, serving as a key document in the employee's personnel file and providing legal protection for both the employer and employee in the confirmation process.
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1. Letter Header: Contains the date, recipient's name, title, and complete business address
2. Subject Line: Clear indication that this is a confirmation recommendation letter for [Employee Name]
3. Opening Paragraph: Introduction stating the purpose of the letter and basic information about the employee (name, position, department, and probationary period dates)
4. Performance Assessment: Overview of the employee's performance during the probationary period, including key responsibilities and how well they were executed
5. Confirmation Recommendation: Clear statement recommending the employee for permanent status/confirmation
6. Closing: Professional closing statement with writer's name, title, and contact information
7. Signature Block: Space for physical or digital signature with printed name and title underneath
1. Specific Achievements: Details of notable projects or accomplishments during the probationary period, used when the employee has demonstrated exceptional performance
2. Skills and Competencies: Detailed assessment of specific skills and competencies, included when detailed evaluation criteria need to be documented
3. Training Completed: List of training programs or certifications completed during probation, included when relevant to the confirmation decision
4. Future Potential: Commentary on the employee's potential for growth and development, included for high-performing employees
5. Team Impact: Description of the employee's impact on team dynamics and workplace culture, included when particularly notable
1. Performance Evaluation Form: Standardized evaluation form showing detailed performance ratings across different criteria
2. Attendance Record: Summary of the employee's attendance and punctuality during the probationary period
3. Training Certificates: Copies of certificates from completed training programs, if referenced in the letter
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Government Services
Business Process Outsourcing
Construction
Telecommunications
Professional Services
Non-Profit Organizations
Hospitality
Transportation and Logistics
Relevant Teams
Human Resources
Operations
Administration
Legal
Finance
Information Technology
Customer Service
Sales
Marketing
Research and Development
Quality Assurance
Production
Supply Chain
Corporate Communications
Training and Development
Relevant Roles
HR Manager
Department Head
Line Manager
Supervisor
Division Chief
Director
Team Leader
Project Manager
Section Head
Unit Manager
Regional Manager
Branch Manager
Department Supervisor
Operations Manager
Administrative Head
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