Enrollment Agreement Template for United States

An Enrollment Agreement is a binding contract between a student and an educational institution in the Philippines that spells out the terms of enrollment, tuition fees, and academic requirements. It protects both parties by clearly stating payment schedules, refund policies, and the school's obligations under CHED regulations.

These agreements must follow Philippine education laws and typically include details about program duration, grading systems, and grounds for dismissal. Schools use them to ensure compliance with Department of Education standards while giving students a clear understanding of their rights and responsibilities during their academic journey.

Educational institutions need an Enrollment Agreement before accepting any student into their programs. This crucial document protects both the school and student when finalizing admission details, especially during initial enrollment or program transfers. Private schools in the Philippines must have these agreements ready before the start of each academic year.

Use this agreement when outlining payment terms, academic policies, and student responsibilities. It's particularly important for programs requiring special fees, extended commitments, or specific academic requirements. Schools facing CHED compliance reviews or updating their admission policies need clear, comprehensive enrollment agreements to meet regulatory standards.

• Basic Enrollment Agreement: Standard form used by most schools covering tuition, fees, and basic academic policies
• Specialized Program Agreement: Enhanced version for technical, medical, or professional courses with specific requirements and industry certifications
• International Student Agreement: Modified version meeting CHED and immigration requirements for foreign students
• Distance Learning Agreement: Tailored for online or hybrid programs, including technology requirements and virtual learning policies
• Scholarship Agreement: Includes additional terms for maintaining academic standing and financial aid requirements

• Educational Institutions: Create and maintain the agreements, ensuring compliance with CHED regulations and institutional policies
• Students: Primary signatories who agree to academic requirements, payment terms, and institutional policies
• Parents or Guardians: Co-sign agreements for minors and often serve as financial guarantors
• School Administrators: Review and implement enrollment terms, manage compliance, and handle dispute resolution
• Legal Counsel: Draft and review agreements to ensure they meet Philippine education laws and protect institutional interests

• Program Details: Gather complete course information, duration, academic requirements, and special certifications
• Fee Structure: Document all tuition fees, miscellaneous charges, payment schedules, and refund policies
• Student Information: Collect required personal data, academic history, and medical records per CHED guidelines
• School Policies: Include attendance rules, grading system, code of conduct, and grounds for dismissal
• Compliance Check: Review current CHED regulations and Department of Education requirements
• Signature Requirements: Prepare spaces for student, parent/guardian, and school representative signatures

• Party Information: Complete details of the institution and student, including registration numbers and contact information
• Program Details: Specific course title, duration, academic requirements, and completion criteria
• Financial Terms: Comprehensive breakdown of fees, payment schedules, and refund policies
• Student Rights: Clear outline of academic privileges, facility access, and grievance procedures
• School Obligations: Educational services, facilities, and support to be provided
• Termination Clause: Conditions for contract termination and academic dismissal
• Data Privacy Statement: Compliance with Philippine Data Privacy Act requirements

An Enrollment Agreement differs significantly from an Accountability Agreement in several key aspects. While both are formal contracts used in educational settings, they serve distinct purposes and have different scopes of application.

• Primary Purpose: Enrollment Agreements outline the terms of student admission and academic program participation, while Accountability Agreements focus on performance metrics and responsibility tracking
• Party Involvement: Enrollment Agreements are between students/guardians and the institution, whereas Accountability Agreements typically involve school administrators and regulatory bodies
• Duration and Scope: Enrollment Agreements cover a specific academic period or program, while Accountability Agreements often span longer terms and address institutional goals
• Legal Requirements: Enrollment Agreements must follow CHED and DepEd regulations for student admission, while Accountability Agreements align with educational governance standards