The Termination of Contract Letter to Employer is a crucial document in Dutch employment relations, required when an employee decides to end their employment relationship. This formal communication must comply with Dutch employment law, particularly the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). The letter serves as official documentation of the employee's intention to terminate their contract, specifying the notice period and last working day. It typically includes essential information such as personal details, position, department, and may also address handover arrangements and outstanding matters. The document is particularly important in the Netherlands, where employment termination is highly regulated and proper documentation is required for legal compliance and administrative purposes.
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1. Personal Information and Date: Employee's full name, employee ID (if applicable), current position, department, and date of the letter
2. Recipient Details: Employer's name, position/title, company name, and address
3. Subject Line: Clear indication that this is a contract termination/resignation letter
4. Formal Notice Statement: Clear statement of intention to terminate employment contract, including reference to employment agreement date
5. Last Working Day: Specific mention of intended last working day, ensuring compliance with contractual notice period
6. Notice Period Reference: Confirmation of awareness and compliance with contractual or statutory notice period
7. Closure: Professional closing statement, signature, and contact details
1. Reason for Departure: Optional brief explanation of resignation reason - include only if maintaining positive relations and reason is professional
2. Handover Arrangements: Proposed plan for handling transition of responsibilities and ongoing projects
3. Outstanding Benefits: Reference to any pending salary, vacation days, bonuses, or other benefits to be settled
4. Company Property: List of company property to be returned and proposed return process
5. Gratitude Statement: Expression of appreciation for opportunities during employment - include for maintaining positive relations
6. Reference Request: Professional request for a reference letter or serving as a reference contact
1. Handover Document List: Optional attachment listing all projects, tasks, and responsibilities to be transferred
2. Company Property Inventory: Optional checklist of all company property to be returned
3. Employment Contract Reference: Copy of relevant sections of employment contract regarding termination (if referenced in letter)
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