Application Acceptance Letter Template for Netherlands

The Application Acceptance Letter is a crucial document in the Dutch employment process, typically used after a successful job application and verbal acceptance of an offer, but before the full employment agreement is executed. This document serves multiple purposes: it formally acknowledges the acceptance of the position, confirms key employment terms, and bridges the period between verbal acceptance and the signing of the comprehensive employment contract. Under Dutch law, while not strictly required, an Application Acceptance Letter provides important legal protection for both parties by documenting the mutual understanding of core employment terms. The letter should be drafted in compliance with Dutch employment law and the Dutch Civil Code, particularly regarding contract formation and essential employment terms. It's especially important in situations where there might be a delay between acceptance and the start date, or when certain conditions must be met before employment commences.

1. Letterhead and Date: Company letterhead including full legal entity name, address, and date of the letter

2. Recipient Details: Full name and address of the applicant

3. Subject Line: Clear indication that this is an acceptance of application/job offer

4. Opening Statement: Formal acceptance of the application and expression of appreciation

5. Position Confirmation: Confirmation of the exact role, department, and reporting relationship

6. Key Terms Confirmation: Restatement of crucial employment terms including start date, salary, working hours, and location

7. Reference to Employment Agreement: Reference to the full employment agreement that will follow or is attached

8. Next Steps: Clear outline of what happens next and any immediate actions required

9. Closing: Formal closing including signature block with authorized representative's details