Vendor Risk Assessment Form Template for Netherlands

A Vendor Risk Assessment Form helps Dutch organizations evaluate potential business partners and suppliers before working with them. This standardized document, aligned with Dutch privacy laws and EU GDPR requirements, captures key information about a vendor's security practices, financial stability, and regulatory compliance.

Companies use these forms to protect themselves from supply chain disruptions, data breaches, and legal issues. The assessment typically covers important areas like information security certifications, incident response procedures, and business continuity plans - all critical elements under Dutch business regulations and the Dutch Corporate Governance Code.

Use a Vendor Risk Assessment Form before entering any significant business relationship with new suppliers or service providers in the Netherlands. This is especially important when the vendor will handle sensitive data, provide critical services, or gain access to your IT systems - common scenarios under Dutch privacy and security regulations.

Complete the assessment during vendor selection, before contract signing, and when renewing major agreements. Dutch companies must be extra thorough when vendors process personal data (under GDPR), provide financial services (DNB oversight), or deliver essential infrastructure components. Regular updates help maintain compliance with Dutch corporate governance requirements and protect against emerging risks.

• Basic Security Assessment: Focuses on IT security measures, data protection protocols, and GDPR compliance - commonly used by Dutch tech companies and online service providers
• Financial Stability Check: Evaluates vendor solvency, payment history, and financial controls - crucial for Dutch banking and insurance sectors
• Supply Chain Risk Form: Examines delivery capabilities, business continuity plans, and backup suppliers - essential for manufacturing and retail
• Regulatory Compliance Review: Covers DNB requirements, industry certifications, and Dutch Corporate Governance Code adherence
• Critical Services Assessment: Detailed evaluation for vendors providing essential infrastructure or handling sensitive operations

• Procurement Teams: Lead the vendor assessment process and maintain the forms as part of their supplier management duties
• Risk Management Officers: Review and evaluate completed Vendor Risk Assessment Forms to ensure compliance with Dutch risk standards
• Legal Department: Ensures forms align with GDPR, Dutch privacy laws, and contractual requirements
• IT Security Teams: Assess technical security measures and data protection capabilities of potential vendors
• Compliance Officers: Monitor ongoing vendor relationships and update assessments to meet DNB and regulatory requirements
• Senior Management: Make final decisions based on assessment results and sign off on high-risk vendor relationships

• Vendor Details: Gather basic company information, Dutch Chamber of Commerce (KVK) number, and key contact persons
• Risk Categories: Define specific areas for assessment - data security, financial stability, operational capabilities
• Compliance Records: Collect relevant certifications, GDPR compliance status, and industry-specific permits
• Security Measures: List required technical and organizational security controls under Dutch privacy laws
• Performance Metrics: Establish clear evaluation criteria and scoring methods
• Internal Approval: Identify required signoff levels based on vendor risk classification
• Documentation: Prepare supporting evidence requirements and record-keeping procedures

• Vendor Information Section: Legal entity name, KVK number, registered address, and authorized representatives
• Data Processing Details: GDPR-compliant sections covering data types, processing purposes, and security measures
• Risk Categories: Clear categorization of operational, financial, and compliance risks under Dutch standards
• Security Requirements: Specific technical and organizational measures aligned with Dutch privacy laws
• Compliance Declarations: Statements confirming adherence to DNB guidelines and industry regulations
• Assessment Criteria: Objective evaluation metrics and scoring methodology
• Signature Block: Spaces for authorized signatories from both parties with date fields

A Vendor Risk Assessment Form differs significantly from a Vendor Risk Management Policy in both scope and application. While both documents deal with vendor-related risks, they serve distinct purposes in Dutch business operations.

• Purpose and Timing: The assessment form is a practical tool used to evaluate specific vendors before engagement, while the policy document sets overall guidelines and procedures for managing vendor relationships
• Document Scope: Assessment forms capture point-in-time data about individual vendors, but policies outline long-term organizational standards and risk tolerance levels
• Legal Standing: Forms serve as evidence of due diligence under Dutch law, while policies demonstrate corporate governance compliance
• Usage Pattern: Assessment forms require regular updates for each vendor, whereas policies typically need annual review and board approval