Supplier Agreement Template for Nigeria

A Supplier Agreement sets the rules and expectations when your business buys goods or services from another company in Nigeria. It spells out key details like pricing, delivery schedules, quality standards, and payment terms that both parties must follow.

These contracts protect both buyers and suppliers under Nigerian commercial law, especially when dealing with critical supplies or large orders. A well-written agreement helps prevent disputes, ensures consistent supply chain operations, and creates clear accountability for issues like late deliveries or product defects. Most Nigerian businesses use these agreements for ongoing supplier relationships rather than one-time purchases.

Use a Supplier Agreement when starting any significant or ongoing business relationship with vendors in Nigeria. This is especially important for critical supplies, high-value orders, or when dealing with materials that affect your product quality or service delivery. For manufacturers, retailers, and construction companies, having this agreement in place before the first order protects your interests.

The agreement becomes essential when ordering specialized equipment, working with sole suppliers, or establishing long-term supply partnerships. Nigerian businesses need these contracts to comply with procurement regulations, maintain quality standards, and create clear dispute resolution procedures. It's particularly valuable when sourcing raw materials, specialized components, or regular inventory restocks.

• Master Vendor Agreement: Comprehensive framework for managing multiple supplies or services from a single vendor over time
• Preferred Vendor Agreement: Establishes special terms and priority access with key suppliers, often including volume discounts
• Vendor Supplier Agreement: Standard template for one-off or simple supply arrangements
• Vendors Agreement: Basic contract focusing on general terms for smaller suppliers or routine purchases
• Agreement Between Customer And Supplier: Detailed contract emphasizing specific deliverables and performance metrics

• Procurement Managers: Lead the drafting and negotiation of Supplier Agreements, setting terms and ensuring compliance with company policies
• Legal Teams: Review and refine agreement language, ensure protection of company interests, and verify compliance with Nigerian business laws
• Supplier Companies: Provide goods or services, agree to quality standards, and commit to delivery schedules
• Finance Departments: Handle payment terms, review pricing structures, and manage financial compliance
• Quality Control Teams: Monitor supplier performance against agreed standards and specifications
• Company Directors: Approve major supplier contracts and oversee strategic supplier relationships

• Company Details: Gather complete business information for both parties, including registration numbers and tax IDs
• Supply Specifics: Document exact products or services, quantities, quality standards, and delivery schedules
• Payment Terms: Define pricing, payment schedules, currency, and acceptable payment methods
• Performance Metrics: Outline clear quality standards, delivery timelines, and consequences for non-compliance
• Contact Information: List key personnel responsible for contract management on both sides
• Legal Requirements: Check Nigerian business regulations and industry-specific compliance needs
• Review Process: Use our platform to generate a customized agreement that includes all required elements

• Party Details: Full legal names, addresses, and registration numbers of both supplier and buyer
• Scope Definition: Clear description of goods/services, specifications, and delivery terms
• Payment Terms: Pricing, payment schedules, and invoicing requirements under Nigerian law
• Duration Clause: Contract start date, end date, and renewal conditions
• Quality Standards: Performance metrics, inspection rights, and acceptance criteria
• Termination Rights: Conditions for ending the agreement and notice periods
• Dispute Resolution: Nigerian jurisdiction choice and conflict resolution procedures
• Force Majeure: Provisions for unforeseen circumstances affecting performance
• Signature Block: Space for authorized representatives' signatures and company seals

A Supplier Agreement differs significantly from an Agency Agreement in several key ways, though both involve business relationships. While Supplier Agreements focus on the direct provision of goods or materials, Agency Agreements establish a relationship where one party represents another in business dealings.

• Scope of Authority: Agency Agreements grant the power to act on behalf of another party; Supplier Agreements simply establish delivery and payment terms
• Legal Representation: Agents can legally bind their principals; suppliers cannot represent or make decisions for their buyers
• Duration Structure: Agency Agreements typically involve ongoing representation, while Supplier Agreements often focus on specific deliverables or timeframes
• Payment Model: Suppliers receive direct payment for goods, while agents usually earn commissions or fees for their representative services
• Liability Framework: Agents bear fiduciary responsibilities under Nigerian law; suppliers are mainly bound by commercial obligations