A Termination Letter Of Retainer Agreement is a crucial document used when either party wishes to formally end an ongoing professional service arrangement in Malaysia. This document is typically employed when a client wishes to discontinue regular services from a professional service provider, or when the service provider needs to end the arrangement. It must comply with Malaysian legal requirements, including the Contracts Act 1950 and professional conduct regulations. The letter should clearly state the termination date, outline the process for concluding ongoing matters, address document handling, specify final payment terms, and maintain professional courtesy. It serves as official documentation of the termination and helps prevent future disputes by clearly defining the end of the professional relationship.

1. Letter Header: Include sender's details, recipient's details, date, and reference number

2. Subject Line: Clear indication that this is a termination notice for the specific retainer agreement

3. Opening Statement: Reference to the existing retainer agreement including its date and parties

4. Termination Notice: Clear statement of termination and the effective date

5. Basis for Termination: Reference to the relevant clause in the retainer agreement or circumstances leading to termination

6. Outstanding Matters: Status of ongoing work and handling of pending matters

7. Final Billing: Information about final invoices and payment arrangements

8. Return of Documents: Process and timeline for returning client documents and materials

9. Professional Obligations: Confirmation of completing professional obligations and maintaining confidentiality

10. Closing Statement: Professional closure and contact information for any queries