The Commercial Lease Termination Letter is a crucial document in Malaysian commercial property relations, used when either the landlord or tenant wishes to formally end a lease agreement before or at its natural conclusion. This document must comply with Malaysian property law, particularly the National Land Code 1965 and relevant state-level regulations. It should be used when there is a need to document the formal termination of a commercial lease, whether due to expiration, mutual agreement, or other circumstances permitted under the lease agreement. The letter typically includes essential details such as property identification, termination date, handover procedures, and settlement of outstanding obligations. Its proper execution is vital for protecting both parties' interests and ensuring a smooth transition of property possession in accordance with Malaysian legal requirements.
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1. Sender's Details: Full name, address, and contact information of the party sending the termination notice
2. Date: The date when the termination letter is written
3. Recipient's Details: Full name, address, and contact information of the other party
4. Subject Line: Clear indication that this is a lease termination notice with reference number of original lease
5. Lease Reference: Details of the original lease including date, property address, and any relevant reference numbers
6. Termination Statement: Clear statement of intention to terminate the lease
7. Effective Date: Specific date when the termination will take effect
8. Handover Arrangements: Details of property inspection and key return procedures
9. Closing: Professional closing, signature block, and contact information for further communication
1. Outstanding Payments: Section addressing any pending rent, utility bills, or other financial obligations
2. Security Deposit: Details regarding the return or adjustment of security deposit
3. Property Condition: Specific mentions of property condition requirements or existing damage
4. Maintenance Issues: Address any pending maintenance or repair issues
5. Early Termination Fee: If applicable, details of any early termination penalties or fees
6. Mutual Agreement Statement: If termination is by mutual agreement, include specific terms agreed upon by both parties
1. Original Lease Agreement: Copy of the original lease agreement referenced in the termination letter
2. Property Inspection Report: Current condition report of the property if required
3. Payment Records: Documentation of rent payments and any outstanding amounts
4. Photographic Evidence: Photos of property condition if relevant to the termination
5. Correspondence History: Previous relevant communications regarding the termination if applicable
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