Project Management Agreement for Malta

Project Management Agreement Template for Malta

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Project Management Agreement

"I need a Project Management Agreement under Maltese law for a large-scale construction project starting in March 2025, where our company will be providing project management services to a property developer, including provisions for multiple sub-contractors and specific health and safety requirements."

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What is a Project Management Agreement?

The Project Management Agreement is essential for establishing a clear legal framework between project management professionals and their clients in Malta. This document is typically used when a client requires professional project management services for initiatives ranging from construction and real estate development to IT implementation and business transformation projects. The agreement, governed by Maltese law, includes comprehensive details about service scope, deliverables, timelines, payment terms, and risk allocation. It ensures compliance with Maltese civil and commercial law requirements while protecting both parties' interests through clear definition of roles, responsibilities, and performance expectations. The document is particularly important for complex projects requiring professional oversight and coordination, incorporating specific provisions for professional service delivery as required under Maltese regulations.

What sections should be included in a Project Management Agreement?

1. Parties: Identifies and provides details of the contracting parties - the Project Manager and the Client

2. Background: Sets out the context of the agreement, including the Client's need for project management services and the Project Manager's qualifications

3. Definitions: Defines key terms used throughout the agreement for clarity and consistency

4. Appointment and Scope of Services: Details the formal appointment and comprehensive outline of project management services to be provided

5. Project Manager's Obligations: Specifies the core duties, responsibilities, and standard of care required from the Project Manager

6. Client's Obligations: Outlines the Client's responsibilities, including provision of information and cooperation

7. Fees and Payment Terms: Details the compensation structure, payment schedule, and invoicing procedures

8. Duration and Timelines: Specifies the term of the agreement and key project milestones

9. Reporting and Communication: Establishes reporting requirements and communication protocols

10. Intellectual Property Rights: Addresses ownership and usage rights of project-related materials and deliverables

11. Confidentiality: Sets out obligations regarding confidential information handling

12. Liability and Insurance: Defines liability limitations and required insurance coverage

13. Termination: Specifies circumstances and procedures for agreement termination

14. Dispute Resolution: Outlines the process for resolving disputes between parties

15. General Provisions: Contains standard legal clauses including governing law, notices, and entire agreement

What sections are optional to include in a Project Management Agreement?

1. Health and Safety: Required for projects involving physical works or site presence, detailing safety protocols and responsibilities

2. Data Protection: Needed when project involves processing personal data, ensuring GDPR compliance

3. Sub-contracting: Include when the Project Manager may need to engage sub-contractors

4. Force Majeure: Important for long-term projects or those susceptible to external disruptions

5. Change Management: Required for complex projects where scope changes are likely

6. Performance Guarantees: Include when specific performance metrics or guarantees are required

7. Environmental Compliance: Necessary for projects with environmental impact considerations

8. Quality Assurance: Include for projects requiring specific quality standards or certifications

9. Staff and Resources: Important when specific personnel or resources are crucial to project delivery

What schedules should be included in a Project Management Agreement?

1. Schedule 1 - Scope of Services: Detailed breakdown of project management services and deliverables

2. Schedule 2 - Fee Schedule: Detailed fee structure, rates, and payment milestones

3. Schedule 3 - Project Timeline: Detailed project program including key milestones and deadlines

4. Schedule 4 - Key Personnel: Details of key project team members and their roles

5. Schedule 5 - Client's Requirements: Detailed specifications of the Client's project requirements

6. Schedule 6 - Reporting Requirements: Templates and specifications for project reports and documentation

7. Schedule 7 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

8. Appendix A - Communication Protocol: Detailed procedures for project communications and escalations

9. Appendix B - Change Request Form: Standard form for requesting and documenting project changes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Construction

Real Estate Development

Information Technology

Healthcare

Education

Manufacturing

Professional Services

Public Infrastructure

Telecommunications

Energy

Financial Services

Hospitality

Retail Development

Relevant Teams

Legal

Operations

Commercial

Project Management Office

Procurement

Finance

Risk Management

Technical Services

Business Development

Compliance

Relevant Roles

Project Manager

Program Director

Construction Manager

Development Director

Commercial Director

Contract Manager

Chief Operating Officer

Operations Director

Project Coordinator

Legal Counsel

Risk Manager

Procurement Manager

Client Representative

Technical Director

Finance Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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