The Generic Reference Letter is a fundamental document in professional and academic contexts within Malta's legal framework. It serves as a formal testimony of an individual's capabilities, character, and achievements, written by someone with direct knowledge of the subject. These letters are commonly required for job applications, academic admissions, rental applications, or professional certifications. The document must comply with Maltese data protection laws, including GDPR requirements, and should be crafted to avoid potential legal issues related to defamation or misrepresentation. While maintaining professional standards, the Generic Reference Letter should provide honest, factual information that helps recipients make informed decisions about the subject.
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1. Letter Header: Includes date, recipient's name and address if known, and formal greeting
2. Introduction: Establishes the writer's relationship with the subject and the duration/context of that relationship
3. Confirmation of Relationship: Specifies the capacity in which the writer knows the subject (e.g., employer, supervisor, colleague)
4. Core Qualifications and Characteristics: Details the subject's main skills, qualities, and achievements
5. Recommendation Statement: Clear statement of recommendation and endorsement
6. Closing: Includes contact information for follow-up questions and formal signature block
1. Specific Project Descriptions: Detailed examples of specific projects or achievements, used when more concrete evidence is beneficial
2. Academic Performance: Details about academic achievements, used specifically for academic references
3. Leadership Roles: Information about leadership positions and responsibilities, used when relevant to the subject's career progression
4. Professional Development: Information about training, certifications, and growth, used when highlighting career progression
5. Character Assessment: More detailed personal qualities and characteristics, used particularly for character references
1. Performance Metrics: Optional attachment showing quantifiable achievements or performance data, if appropriate and permitted
2. Certificate Copies: Copies of relevant certifications or awards mentioned in the letter, if appropriate
3. Project Portfolio: Brief overview of key projects mentioned in the letter, if relevant and appropriate
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