Refusal Letter Template for India

A Refusal Letter is an essential business document used across various sectors in India to formally communicate the rejection of applications, proposals, or requests. This document type must comply with Indian legal frameworks, particularly the Indian Contract Act, 1872, and relevant sector-specific regulations. The Refusal Letter serves multiple purposes: it provides clear documentation of the decision, protects the organization legally by maintaining a record of the communication, and ensures transparency in the decision-making process. It typically includes the basis for rejection, any applicable appeal procedures, and maintains professional courtesy while delivering negative news. Organizations use this document type in various contexts, from job applications and loan requests to tender proposals and service denials.

1. Recipient Details: Full name, designation, and address of the person/organization to whom the refusal is addressed

2. Reference Information: Details of the original application/request being responded to, including date and reference numbers

3. Subject Line: Clear and concise statement indicating the nature of refusal

4. Main Content: Clear statement of refusal and detailed explanation of the reasons

5. Closing: Professional closing statement, signature block, and contact information for any follow-up questions