External Privacy Notice Template for India

An External Privacy Notice is a fundamental document required for compliance with Indian data protection regulations, particularly the IT Rules 2011 and the Digital Personal Data Protection Act 2023. Organizations must provide this notice to inform external stakeholders about their personal data processing activities, ensuring transparency and building trust. The notice should be prominently displayed (typically on websites or provided during data collection) and must detail the types of personal data collected, purposes of processing, sharing practices, security measures, and data subject rights. It requires regular updates to reflect changes in data processing practices or regulatory requirements and serves as a primary reference point for data subjects understanding how their personal information is handled.

1. Introduction: Overview of the organization and purpose of the privacy notice

2. Scope and Applicability: Definition of who the privacy notice applies to and what activities it covers

3. Definitions: Key terms used throughout the privacy notice

4. Types of Personal Data Collected: Comprehensive list of personal and sensitive personal data categories collected

5. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used

6. Legal Basis for Processing: Legal grounds under which data is collected and processed

7. Data Sharing and Disclosure: Information about third parties with whom data is shared

8. Data Security Measures: Overview of security practices to protect personal data

9. Data Retention: How long different types of personal data are retained

10. Individual Rights: Description of data subject rights and how to exercise them

11. Contact Information: Details of the data protection officer or relevant contact person

12. Updates to Privacy Notice: Information about how changes to the privacy notice will be communicated