Voluntary Termination Letter To Employee Template for Indonesia

The Voluntary Termination Letter To Employee is a crucial document in Indonesian employment practice that formalizes an employee's decision to resign from their position. It is used when an employee has submitted their resignation and the employer needs to formally acknowledge and process the termination of employment. The document must comply with Indonesian Manpower Law (Law No. 13 of 2003) and its recent amendments through the Job Creation Law, particularly regarding notice periods, final payments, and procedural requirements. This letter serves multiple purposes: it confirms the acceptance of resignation, documents the final working day, outlines the calculation of final entitlements including unused leave and religious holiday allowance (THR), and specifies handover requirements. It also helps protect both parties by clearly stating any continuing obligations and ensuring all aspects of the employment termination are properly documented.

1. Letter Header: Company letterhead, date, reference number, and formal addressing to the employee including their full name and position

2. Acknowledgment of Resignation: Reference to the employee's resignation letter date and confirmation of its acceptance

3. Effective Date: Clear statement of the last working day as agreed between parties

4. Appreciation Statement: Professional acknowledgment of the employee's service and contribution to the company

5. Final Entitlements: Details of final payment including salary, unused leave, and other entitlements as per Indonesian law

6. Company Property: List of company properties to be returned and deadline for return

7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment

8. Handover Requirements: Specific requirements for handover of work, documents, and responsibilities

9. Contact Information: Details for future correspondence and final payment arrangements

10. Closing and Signatures: Formal closing, space for company authorized signatory and acknowledgment by employee