The Payroll Invoice is a crucial document in Indonesian employment relationships, required for proper documentation of wage payments under Indonesian labor law (UU No. 13/2003). It is used monthly or based on established payment periods to record and process employee compensation. The document must include all elements of remuneration, statutory deductions, and comply with Indonesian tax regulations and social security requirements. This comprehensive record serves multiple purposes: proving payment of wages, documenting tax withholding, demonstrating compliance with minimum wage regulations, and providing transparency in employer-employee financial transactions. The Payroll Invoice must be maintained in Indonesian Rupiah and retained for statutory periods to meet audit and compliance requirements.
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1. Invoice Header: Company letterhead, invoice number, date, and payment due date
2. Employee Information: Full name, employee ID, position, department, and tax registration number (NPWP)
3. Salary Period: Clear statement of the payment period (e.g., month and year)
4. Basic Salary Details: Base salary amount as per employment contract
5. Allowances: Breakdown of all regular allowances (transport, meal, housing etc.)
6. Overtime Calculation: Details of overtime hours worked and corresponding payments
7. Gross Salary: Total of basic salary, allowances, and overtime
8. Statutory Deductions: Breakdown of mandatory deductions including income tax (PPh 21) and BPJS contributions
9. Net Salary: Final amount after all deductions
10. Payment Details: Bank account information and payment method
11. Authorization: Signature sections for relevant authorities
1. Bonus Payments: Include when there are performance bonuses, 13th month salary, or other special payments
2. Reimbursements: Include when there are approved expense reimbursements for the period
3. Leave Balance: Optional section showing accumulated and used leave days
4. Loan Deductions: Include when there are active employee loan repayments
5. Project Allowances: Include for employees working on specific projects with additional allowances
6. Foreign Currency Calculation: Include for expatriate employees paid in foreign currency, showing conversion to IDR
1. Overtime Calculation Sheet: Detailed breakdown of overtime hours and calculation method
2. Tax Calculation Sheet: Detailed calculation of PPh 21 tax including tax brackets and deductions
3. Benefits Summary: Detailed list of all benefits and their monetary values
4. Year-to-Date Summary: Running total of earnings and deductions for the calendar year
5. BPJS Contribution Details: Breakdown of both employer and employee contributions to social security programs
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