Passport Authorization Form for Hong Kong

Passport Authorization Form Template for Hong Kong

A Hong Kong Passport Authorization Form is a legally binding document that enables an individual to authorize another person to handle specific passport-related matters on their behalf. The document operates under Hong Kong SAR jurisdiction and must comply with the Hong Kong Immigration Ordinance and related regulations. It includes detailed information about both the passport holder and the authorized representative, specific powers granted, duration of authorization, and necessary authentication requirements. The form serves as an official record recognized by the Hong Kong Immigration Department and other relevant authorities.

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What is a Passport Authorization Form?

The Passport Authorization Form is a crucial document used in Hong Kong when an individual needs to delegate authority for passport-related matters to another person. This delegation might be necessary due to various circumstances such as overseas travel, illness, business commitments, or inability to handle passport matters in person. The form must comply with Hong Kong Immigration Department requirements and includes specific details about the scope of authorization, identity verification, and authentication processes. It's particularly important for businesses handling employee relocations, educational institutions managing student visas, and individuals requiring assistance with passport services. The document must be properly witnessed and may require additional authentication depending on its intended use.

What sections should be included in a Passport Authorization Form?

1. Form Title and Reference Number: Official title 'Passport Authorization Form' and unique reference number for tracking

2. Passport Holder Details: Full name, HKID number, current passport number, date of birth, and contact information of the passport holder

3. Authorized Person Details: Full name, HKID number, contact information, and relationship to passport holder of the person being authorized

4. Scope of Authorization: Specific actions the authorized person may undertake regarding the passport (e.g., application, collection, renewal)

5. Authorization Period: Start and end dates for which the authorization is valid

6. Declaration by Passport Holder: Legal statement confirming the voluntary nature of authorization and accuracy of provided information

7. Signature Section: Space for passport holder's signature, date, and witness details

What sections are optional to include in a Passport Authorization Form?

1. Minor Authorization Details: Additional section required when authorization involves a passport for a minor, including parental/guardian consent

2. Urgent Application Justification: Section to be included when authorization is for urgent/express passport processing

3. Overseas Authorization: Additional requirements when authorization is being made from overseas, including consular authentication details

4. Medical Authorization: Special section when authorization is given due to medical incapacity, requiring medical proof

5. Multiple Authorized Persons: Extended section when more than one person is being authorized to handle passport matters

What schedules should be included in a Passport Authorization Form?

1. Required Documentation Checklist: List of supporting documents that must be attached to the authorization form

2. Identity Verification Form: Additional form for verifying the identity of both the passport holder and authorized person

3. Witness Authentication Sheet: Form for witness details and authentication of signatures

4. Fee Schedule: List of applicable fees for different types of passport services and processing times

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Authorization Grant
Scope of Powers
Duration and Validity
Personal Data Protection
Identity Verification
Declaration and Warranties
Authentication Requirements
Witness Requirements
Revocation Rights
Liability and Indemnification
Data Privacy Compliance
Document Requirements
Signature and Execution
Termination
Emergency Provisions
Governing Law
Official Use Section
Fee Acknowledgment

Relevant Industries

Legal Services

Immigration Services

Travel and Tourism

Corporate Services

Education

Healthcare

Financial Services

Diplomatic Services

International Business

Relocation Services

Relevant Teams

Human Resources

Legal

Compliance

Global Mobility

Administrative Services

International Office

Corporate Secretarial

Travel Services

Employee Relations

International Student Services

Relevant Roles

Immigration Specialist

HR Manager

Legal Counsel

Compliance Officer

Global Mobility Manager

Relocation Coordinator

Administrative Officer

Company Secretary

Travel Manager

International Student Advisor

Embassy/Consulate Officer

Visa Coordinator

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What is a Passport Authorization Form?

What sections should be included in a Passport Authorization Form?

What sections are optional to include in a Passport Authorization Form?

What schedules should be included in a Passport Authorization Form?

Authors

Alex Denne

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