An Official Job Offer is a crucial document in the hiring process under Hong Kong employment law, typically issued after successful completion of employment negotiations and before the commencement of employment. The document formalizes the employment relationship and must comply with the Hong Kong Employment Ordinance and related employment legislation. It serves multiple purposes: confirming the employment terms agreed upon during discussions, meeting statutory requirements for written employment terms, and providing a clear reference point for both parties regarding their rights and obligations. The document typically follows successful interviews and any necessary background checks, and its acceptance by the candidate forms a binding employment contract.
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1. Company Letterhead: Official company letterhead including company name, address, and registration details
2. Date: Date of the offer letter
3. Candidate Details: Full name and address of the prospective employee
4. Job Title and Department: Specific position being offered and department/team placement
5. Employment Start Date: Confirmed start date of employment
6. Employment Status: Whether the position is permanent, fixed-term, or probationary
7. Salary and Payment Details: Base salary, payment frequency, and payment method
8. Working Hours: Standard working hours, days per week, and lunch break duration
9. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements
10. MPF Details: Mandatory Provident Fund arrangement and contribution details
11. Benefits Summary: Overview of standard company benefits package
12. Probation Period: Duration and terms of probationary period if applicable
13. Notice Period: Required notice period for termination by either party
14. Confidentiality Statement: Basic confidentiality requirements
15. Acceptance Instructions: How to accept the offer and deadline for acceptance
16. Signature Block: Space for employer signature and candidate acknowledgment
1. Relocation Package: Details of relocation assistance if hiring from overseas
2. Sign-on Bonus: Terms and conditions of any sign-on bonus offered
3. Commission Structure: For sales or commission-based roles, detailed commission calculation and payment terms
4. Equity/Share Options: For positions offering company shares or options
5. Remote Work Policy: If remote work is permitted, include relevant terms and conditions
6. Non-compete Clause: For senior positions or roles with access to sensitive information
7. Language Requirements: For positions requiring specific language proficiency
8. Visa Sponsorship: For foreign employees requiring work visa sponsorship
9. Educational Support: If company offers education or professional development benefits
10. Medical Insurance Details: If offering medical insurance beyond statutory requirements
1. Schedule 1: Detailed Benefits Description: Comprehensive breakdown of all company benefits and eligibility criteria
2. Schedule 2: Job Description: Detailed description of role responsibilities and requirements
3. Schedule 3: Commission Structure: Detailed commission calculations and examples if applicable
4. Schedule 4: Company Policies: Key company policies that form part of employment terms
5. Schedule 5: Bonus Scheme: Details of any performance bonus or incentive schemes
6. Appendix A: Required Documents: List of documents required before employment commencement
7. Appendix B: Employee Handbook Reference: Key sections of employee handbook relevant to the position
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