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Nomination And Declaration Form

Nomination And Declaration Form Template for Hong Kong

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Key Requirements PROMPT example:

Nomination And Declaration Form

I need a Nomination and Declaration Form for my company's MPF scheme that allows multiple beneficiary nominations with percentage allocations, to be implemented by March 2025.

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Document background
The Nomination And Declaration Form is a versatile legal document commonly used in Hong Kong across various scenarios where formal nominations or declarations are required. It serves multiple purposes including beneficiary nominations for insurance policies or MPF accounts, corporate position appointments, or statutory declarations. The document must comply with Hong Kong's legal framework, particularly the Oaths and Declarations Ordinance (Cap. 11) and other relevant regulations depending on its specific use. This form typically requires proper execution in the presence of qualified witnesses such as notaries public, lawyers, or commissioners for oaths, and may need to be accompanied by supporting documentation to establish its validity.
Suggested Sections

1. Personal Information of Declarant: Details of the person making the nomination/declaration including full name, ID/passport number, contact details and address

2. Nomination Details: Specific details of the nomination including full particulars of nominee(s), relationship to declarant, and proportion/percentage of entitlement if applicable

3. Subject Matter of Nomination: Clear identification of what is being nominated (e.g., insurance policy details, MPF account, shares, position)

4. Declaration Statement: Formal declaration confirming the truth and accuracy of the information provided

5. Witness Details: Information about the witness(es) including name, occupation, and contact details

6. Execution Block: Space for signatures of declarant and witness(es), including date and place of execution

Optional Sections

1. Alternate Nominee Section: Used when allowing for substitute nominees in case primary nominee(s) are unable to act

2. Revocation of Previous Nominations: Include when the current nomination supersedes any previous nominations

3. Professional Certification: Required when the nomination needs certification by a lawyer, notary public, or other professional

4. Corporate Authorization: Include when the declarant is making the nomination on behalf of a corporate entity

5. Consent of Spouse: Required in cases where spousal consent is necessary for the nomination

6. Translation Certificate: Include when the form is bilingual or requires certified translation

Suggested Schedules

1. Schedule A - Additional Nominees: Detailed information for multiple nominees when space in main form is insufficient

2. Schedule B - List of Assets: Itemized list of assets or entitlements covered by the nomination when applicable

3. Appendix 1 - Supporting Documents Checklist: List of required supporting documents to be submitted with the form

4. Appendix 2 - Instructions for Completion: Detailed guidelines on how to complete the form correctly

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Insurance

Banking

Corporate Services

Legal Services

Professional Services

Healthcare

Education

Manufacturing

Real Estate

Construction

Retail

Relevant Teams

Human Resources

Legal

Compliance

Corporate Secretarial

Risk Management

Benefits Administration

Insurance Administration

Corporate Governance

Executive Office

Finance

Relevant Roles

Human Resources Manager

Legal Counsel

Company Secretary

Compliance Officer

Benefits Administrator

Insurance Manager

Risk Manager

Corporate Governance Officer

HR Director

Legal Director

Managing Director

Chief Executive Officer

Chief Financial Officer

Pension Administrator

Estate Planning Manager

Industries
Trustee Ordinance (Cap. 29): Governs trust arrangements and nomination of trustees, including the formal requirements for trust documentation and nomination procedures
Insurance Ordinance (Cap. 41): Regulates insurance-related nominations and declarations, particularly relevant if the form relates to insurance policy beneficiary nominations
Oaths and Declarations Ordinance (Cap. 11): Sets out the requirements for making statutory declarations and the formal execution of declaration documents in Hong Kong
Electronic Transactions Ordinance (Cap. 553): Governs the validity of electronic signatures and electronic documents, which may be relevant if the form is to be executed electronically
Probate and Administration Ordinance (Cap. 10): Relevant if the nomination relates to estate planning or inheritance matters, governing the nomination of executors and administrators
Mandatory Provident Fund Schemes Ordinance (Cap. 485): Contains provisions regarding the nomination of beneficiaries for MPF accounts and related declarations
Companies Ordinance (Cap. 622): Relevant if the nomination involves corporate matters, such as nomination of directors or company secretaries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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