The Letter to Vacate Apartment is a crucial document in Hong Kong's residential and commercial property rental market. It is typically used when a tenant needs to provide formal notice of their intention to end their tenancy, whether at the end of the lease term or for early termination. The document must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and should include specific details about the property, vacation timeline, and handover arrangements. This letter serves multiple purposes: it fulfills legal notice requirements, initiates the property handover process, and helps ensure the proper return of security deposits. The document is particularly important in Hong Kong's dynamic property market, where clear communication and documentation between parties are essential for smooth tenancy conclusions.
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1. Tenant's Current Contact Information: Full name, current apartment details, and contact information of the tenant
2. Landlord/Property Manager Details: Full name and contact information of the landlord or property management company
3. Notice of Vacation: Clear statement of intention to vacate with specific vacation date
4. Current Lease Details: Reference to current lease agreement including its start date and notice period requirements
5. Handover Arrangements: Proposed date and time for final inspection and key handover
6. Utility Account Information: List of utilities to be terminated and proposed final meter reading date
7. Forwarding Address: New address for future correspondence and security deposit return
8. Closing Statement: Request for confirmation and tenant's signature
1. Early Termination Details: Include when vacating before lease end date, explaining reasons and proposed compensation if applicable
2. Special Arrangements: Any specific requests or arrangements needed for moving out or property access
3. Maintenance Issues: List of any existing maintenance issues or damage to be acknowledged
4. Security Deposit Details: Include if there are specific requests regarding the return of security deposit or settlement of accounts
1. Property Inventory List: Current inventory of landlord's furnishings and their condition
2. Photo Documentation: Recent photographs of property condition (if being included with the letter)
3. Utility Account List: List of all utility account numbers and contact information for service providers
4. Outstanding Payments Schedule: Details of any remaining rent, utilities, or other payments to be settled before moving out
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