The Letter Authorizing Collection By Proxy is a essential document used in situations where an individual or organization needs to delegate the authority to collect specific items or documents to another person. This type of authorization is commonly required in Hong Kong when the principal party cannot personally collect important documents, packages, or other items. The document must comply with Hong Kong legal requirements, particularly the Powers of Attorney Ordinance (Cap. 31) and relevant common law principles governing agency relationships. It includes crucial details such as the identities of the authorizer and proxy, specific items to be collected, validity period, and any special conditions. This authorization letter is designed to provide clear evidence of the proxy's authority while protecting the interests of all parties involved in the collection process.

1. Date and Location: Current date and place of writing the authorization letter

2. Recipient Details: Name and address of the organization/person from whom the item(s) are to be collected

3. Author Introduction: Clear identification of the person giving the authorization, including full name and ID/passport number

4. Proxy Details: Full name and identification details of the authorized person (proxy)

5. Authorization Statement: Clear statement of authorization and purpose of collection

6. Item Description: Specific details of what is to be collected

7. Collection Period: Validity period of the authorization

8. Signature Block: Space for authorizer's signature, witness signature if required