Incident Investigation Form Template for Hong Kong

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Key Requirements PROMPT example:

Incident Investigation Form

"I need an Incident Investigation Form for our construction company in Hong Kong that complies with Labour Department requirements and includes specific sections for heavy machinery accidents, with extra emphasis on photographic evidence requirements and contractor involvement."

Document background
The Incident Investigation Form is a crucial document used when investigating workplace accidents, incidents, or near-misses in Hong Kong organizations. It is designed to comply with local regulatory requirements, particularly the Occupational Safety and Health Ordinance (Cap. 509) and the Employees' Compensation Ordinance (Cap. 282). The form must be completed whenever an incident occurs that results in, or could have resulted in, injury, illness, damage to property, or other significant consequences. It captures detailed information about the incident, including circumstances, root causes, witness statements, and corrective actions. This documentation is essential for legal compliance, insurance purposes, and implementing preventive measures to avoid future incidents. The form also serves as evidence of the organization's due diligence in maintaining workplace safety and can be crucial in dealings with Hong Kong's Labour Department and other regulatory bodies.
Suggested Sections

1. Incident Overview: Basic information including date, time, location, and type of incident

2. Involved Parties: Details of all persons involved including victims, witnesses, and investigators

3. Incident Description: Detailed narrative of the incident including sequence of events

4. Initial Response: Actions taken immediately after the incident including emergency response

5. Investigation Details: Methods used, evidence collected, and interviews conducted

6. Root Cause Analysis: Identification and analysis of direct and underlying causes

7. Immediate Corrective Actions: Actions taken to address immediate safety concerns

8. Preventive Measures: Long-term recommendations to prevent recurrence

9. Investigation Team: Names and roles of personnel conducting the investigation

10. Sign-off: Approval signatures from relevant authorities and investigation team

Optional Sections

1. Environmental Conditions: Details of environmental factors if relevant to the incident (weather, lighting, etc.)

2. Equipment Analysis: Detailed examination of equipment involved in incidents with machinery

3. Cost Impact Assessment: Analysis of financial implications for serious incidents

4. Medical Report Summary: Summary of injuries and medical treatment for incidents involving injuries

5. Regulatory Reporting: Section for documenting compliance with reporting requirements for reportable incidents

6. Union Representative Statement: Input from union representatives where workplace unions are involved

7. Risk Assessment Review: Review of existing risk assessments related to the incident activity

Suggested Schedules

1. Appendix A - Witness Statements: Detailed statements from all witnesses

2. Appendix B - Photographic Evidence: Photos, diagrams, or sketches of the incident scene

3. Appendix C - Technical Reports: Any relevant technical analysis or expert reports

4. Appendix D - Training Records: Relevant training and certification records of involved parties

5. Appendix E - Maintenance Records: Equipment maintenance records if applicable

6. Appendix F - Risk Assessment Documents: Copies of relevant risk assessments and safe work procedures

7. Appendix G - Incident Scene Log: Chronological log of scene preservation and investigation activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Construction

Logistics and Transportation

Healthcare

Retail

Hospitality

Education

Finance and Banking

Information Technology

Mining and Resources

Property Management

Food and Beverage

Pharmaceutical

Utilities

Chemical Industry

Relevant Teams

Health and Safety

Human Resources

Operations

Risk Management

Compliance

Quality Assurance

Facility Management

Security

Emergency Response

Legal

Environmental Health

Production

Project Management

Relevant Roles

Health and Safety Manager

Facility Manager

Operations Manager

Human Resources Director

Risk Management Officer

Compliance Officer

Department Supervisor

Site Manager

Quality Assurance Manager

Occupational Health Nurse

Safety Engineer

Environmental Health Officer

Security Manager

Production Manager

Project Manager

Chief Operations Officer

Emergency Response Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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