Return to Work Form Template for Denmark

A Return to Work Form helps Danish employees and employers manage the transition back to work after a period of illness or leave. It's a standard document that outlines any adjustments or support needed, making sure both parties understand the return plan and follow Danish workplace safety regulations.

Under Danish labor laws, this form plays a key role in documenting medical fitness to resume duties and protecting employee rights. It typically includes details about gradual return schedules, workplace modifications, and any ongoing health considerations - helping organizations meet their duty of care while supporting staff wellness and compliance with arbejdsmiljø (work environment) requirements.

Use a Return to Work Form when employees come back after any significant absence - especially following illness, injury, or extended leave. Danish law requires clear documentation of an employee's return, particularly after sick leave lasting more than 4 weeks or when medical certificates were involved.

The form becomes essential when planning gradual returns, modified duties, or workplace adjustments. It helps meet your legal obligations under Danish health and safety regulations while protecting both employer and employee interests. Use it before the employee's first day back to document any agreed accommodations, working hours, and support measures needed for a successful transition.

• Basic Return Form: Covers essential details like return date, work capacity, and basic accommodations - ideal for straightforward returns after shorter absences
• Medical-Based Return Form: Includes detailed health assessments and specific medical restrictions, often used after long-term illness or injury
• Gradual Return Plan: Maps out a phased return schedule with progressive increases in hours or duties over time
• Workplace Modification Form: Focuses on specific equipment, workspace, or duty adjustments needed for the return
• Follow-up Integration Form: Includes check-in schedules and progress monitoring plans for complex returns

• HR Departments: Create and manage Return to Work Forms, coordinate with all parties, and ensure compliance with Danish labor laws
• Line Managers: Review and implement return plans, monitor adjustments, and support employee reintegration
• Employees: Provide input on their recovery status and discuss workplace needs for successful return
• Occupational Health Providers: Assess medical fitness and recommend specific workplace accommodations
• Union Representatives: Help ensure fair treatment and proper implementation of return arrangements under collective agreements
• Municipality Job Centers: Coordinate with employers on returns involving public benefits or support measures

• Employee Details: Gather full name, position, department, and absence duration details
• Medical Documentation: Collect relevant health certificates or assessments from healthcare providers
• Work Assessment: Document any limitations, required accommodations, or modified duties
• Return Schedule: Plan specific dates, working hours, and any gradual return arrangements
• Support Measures: List workplace modifications, equipment needs, or additional assistance required
• Stakeholder Input: Get feedback from line manager, HR, and occupational health about the return plan
• Legal Compliance: Ensure alignment with Danish sick leave regulations and workplace safety laws

• Employee Information: Full legal name, position, employee ID, and department details
• Return Details: Specific date of return, work capacity percentage, and schedule arrangements
• Health Documentation: Reference to medical certificates and fitness-for-work declarations
• Workplace Modifications: Detailed description of any required accommodations or adjustments
• Data Protection: GDPR-compliant clause for handling sensitive health information
• Signatures: Employee, manager, and HR representative acknowledgments with dates
• Review Schedule: Planned follow-up dates and progress assessment timeline
• Legal Compliance: Statement confirming alignment with Danish work environment regulations

A Return to Work Form often gets confused with a Sick Pay Form, but they serve distinct purposes in Danish workplace management. While both relate to employee absence, their timing and focus differ significantly.

• Purpose and Timing: Return to Work Forms focus on future arrangements and workplace reintegration, while Sick Pay Forms deal with compensation during the absence period
• Legal Requirements: Return to Work Forms emphasize workplace safety and duty of care obligations under arbejdsmiljø laws, whereas Sick Pay Forms address financial entitlements under Danish social security legislation
• Content Focus: Return forms detail workplace adjustments and gradual return plans; Sick Pay Forms document illness periods and salary compensation details
• Stakeholder Involvement: Return forms require input from managers, HR, and often occupational health; Sick Pay Forms primarily involve HR and payroll departments