Remote Working Policy Template for Denmark

A Remote Working Policy sets the ground rules for employees who work outside the office in Denmark. It spells out how remote work should happen, covering everything from home office setup and working hours to data security and health and safety requirements under Danish employment law.

The policy helps both employers and staff understand their rights and responsibilities when working remotely. It addresses key aspects like work-life balance, communication expectations, equipment provisions, and expense reimbursement - all while following Danish workplace regulations and collective agreements. Good remote working policies also include clear guidelines about digital security, virtual meetings, and how to handle sensitive company information from home.

Use a Remote Working Policy when your organization starts offering flexible work arrangements or needs to formalize existing remote work practices. Many Danish companies introduce these policies during workplace modernization, when expanding their talent pool beyond local areas, or when adapting to hybrid work models.

The policy becomes essential when managing teams across different locations, ensuring compliance with Danish working environment regulations, and protecting sensitive data. It's particularly valuable during organizational changes, when onboarding remote employees, or when updating workplace safety protocols to include home offices. Having clear guidelines helps prevent misunderstandings about expectations and legal obligations while maintaining productivity and work-life balance.

• Full Remote Policy: Comprehensive guidelines for permanently remote employees, covering Danish work environment laws, digital security, and home office requirements
• Hybrid Work Policy: Balances office and remote work, detailing scheduling, workspace arrangements, and meeting protocols
• Flexible Hours Policy: Focuses on time management and availability windows while working remotely, aligned with Danish working time regulations
• Project-Based Remote Policy: Tailored for temporary or project-specific remote work arrangements, often used in consulting or creative industries
• International Remote Policy: Addresses cross-border work arrangements while ensuring compliance with Danish employment law and EU regulations

• HR Managers: Draft and maintain Remote Working Policies, ensure compliance with Danish labor laws, and handle policy updates
• Department Leaders: Implement policy guidelines, manage remote teams, and monitor performance standards
• IT Department: Oversees technical requirements, cybersecurity measures, and digital workspace solutions
• Remote Employees: Must understand and follow policy guidelines, maintain work standards, and protect company data
• Legal Advisors: Review policies for compliance with Danish employment regulations and union agreements
• Work Environment Representatives: Ensure policies meet workplace safety requirements for home offices

• Workplace Assessment: Survey current remote work practices and identify specific needs across departments
• Legal Requirements: Review Danish working environment laws, data protection rules, and relevant collective agreements
• Technical Infrastructure: Document IT security requirements, equipment provisions, and digital communication tools
• Work Schedules: Define core hours, availability expectations, and time tracking methods
• Safety Guidelines: Outline home office requirements following Danish workplace safety standards
• Communication Protocol: Establish clear channels, meeting frequencies, and reporting structures
• Policy Review: Use our platform to generate a legally compliant template, then customize for your organization

• Scope Definition: Clear outline of who can work remotely and under what circumstances
• Working Hours: Specific provisions aligned with Danish working time regulations and rest period requirements
• Data Protection: GDPR compliance measures and confidentiality requirements for remote work
• Health and Safety: Home office requirements following Danish workplace safety legislation
• Equipment Provisions: Details on company-provided tools and reimbursement policies
• Communication Standards: Expected availability and response times during work hours
• Performance Metrics: Clear productivity measurements and reporting requirements
• Legal Framework: Reference to applicable Danish employment laws and collective agreements

A Remote Working Policy is often confused with a Flexible Working Policy, but they serve distinct purposes in Danish workplace regulation. While both address alternative work arrangements, their scope and focus differ significantly.

• Primary Focus: Remote Working Policies specifically govern work performed outside the office, typically from home, addressing digital security and home office requirements. Flexible Working Policies cover broader arrangements like varied hours, compressed weeks, or job sharing.
• Legal Requirements: Remote Working Policies must address specific Danish workplace safety laws for home offices and data protection. Flexible Working Policies focus more on scheduling and work-life balance provisions.
• Implementation Scope: Remote Working Policies include detailed IT security protocols and equipment provisions. Flexible Working Policies concentrate on time management and attendance tracking.
• Risk Management: Remote Working Policies emphasize cybersecurity and confidentiality measures. Flexible Working Policies focus more on ensuring fair treatment and preventing discrimination.