Employment Agreement Template for Denmark

An Employment Agreement sets out the key terms between an employer and employee in Denmark, going beyond the basic requirements of Danish labor law. It lays out essential details like salary, working hours, notice periods, and job responsibilities in a legally binding format that protects both parties.

Under Danish regulations, employers must provide written terms within one month of starting work. The agreement typically covers vacation rights under the Danish Holiday Act, pension contributions, and any collective bargaining terms that apply. Good agreements also address confidentiality, intellectual property rights, and specific workplace policies while staying aligned with Denmark's strong employee protection standards.

Use an Employment Agreement whenever hiring new employees in Denmark, ideally before their first day of work. Danish law requires providing written employment terms within one month of start date, but having the agreement ready from day one creates clarity and prevents misunderstandings about roles, responsibilities, and compensation.

The agreement becomes especially important when hiring specialized positions, managing remote workers, or bringing in international talent. It helps protect trade secrets, define performance expectations, and establish clear guidelines around benefits specific to Danish workplace culture. Having proper documentation also proves invaluable during workplace disputes or regulatory inspections.

• General Employment Agreement: Standard template covering basic employment terms, suitable for most full-time and part-time positions across industries. Includes core elements required by Danish law like working hours, salary, and notice periods.
• Joint Employment Agreement: Used when an employee works for multiple entities within the same company group or related organizations. Clarifies responsibilities, cost-sharing, and reporting relationships between employers while maintaining compliance with Danish labor laws.

• Employers: Danish companies, organizations, and business owners who draft and issue Employment Agreements to protect their interests and ensure legal compliance with labor regulations.
• Employees: Workers who review, negotiate, and sign these agreements, gaining clarity on their rights, duties, and benefits under Danish employment law.
• HR Departments: Teams responsible for preparing, maintaining, and updating agreements, ensuring they align with company policies and current legislation.
• Legal Advisors: Lawyers and employment law specialists who review and customize agreements to protect both parties while meeting Danish legal requirements.
• Union Representatives: Often involved in reviewing agreements to ensure compliance with collective bargaining agreements and worker protections.

• Basic Details: Gather employee's full name, address, start date, job title, and workplace location as required by Danish law.
• Compensation Package: Document salary, pension contributions, bonuses, and any additional benefits following Danish standards.
• Working Hours: Specify regular hours, overtime policies, and flexible arrangements within Danish labor law limits.
• Collective Agreements: Check if any industry-specific collective agreements apply to the position.
• Notice Periods: Define mutual termination notice periods according to Danish employment law requirements.
• Special Clauses: Consider non-compete, confidentiality, and intellectual property provisions common in Danish contracts.

• Employer Information: Full legal name and address of the employing company in Denmark.
• Employee Details: Name, address, and position title of the employee.
• Work Specifications: Job description, workplace location, and start date.
• Working Hours: Normal working hours, breaks, and overtime arrangements.
• Compensation Terms: Salary, payment frequency, pension contributions, and benefits.
• Holiday Entitlement: Annual leave rights under Danish Holiday Act.
• Notice Periods: Required notice for termination from both parties.
• Collective Agreements: Reference to applicable collective bargaining agreements.
• Data Protection: GDPR compliance and personal data handling policies.

An Employment Agreement differs significantly from a Certificate of Employment in both purpose and timing. While both documents relate to employment relationships in Denmark, they serve distinct functions and are used at different stages of employment.

• Timing and Purpose: Employment Agreements are signed before or at the start of employment, establishing future terms. Certificates of Employment are issued after employment ends, documenting the work relationship.
• Legal Requirements: Employment Agreements must include specific terms required by Danish law for ongoing employment. Certificates simply verify past employment details.
• Content Scope: Employment Agreements detail comprehensive terms including salary, duties, and benefits. Certificates typically only confirm position, duration, and basic job responsibilities.
• Legal Effect: Employment Agreements create binding obligations between parties. Certificates serve as proof of employment history without creating new obligations.