1. Attendance List: List of shareholders present or represented at the meeting, used when there's a significant number of shareholders

2. Previous Director Details: Include when the new director is replacing a resigning or removed director

3. Voting Results: Detailed breakdown of votes for, against, and abstentions, typically included for listed companies or when specifically requested

4. Additional Appointments: If the director is also being appointed to specific committees or roles within the board

5. Regulatory Confirmations: For regulated entities, confirmation that the appointment meets regulatory requirements

1. Director's Consent to Act: Signed declaration from the new director accepting the appointment and confirming their eligibility

2. Director's Details Form: Form containing all required personal information and professional qualifications of the new director

3. Regulatory Disclosure Form: For listed or regulated companies, any required regulatory disclosure forms

4. Extract from Commercial Register: Current extract showing the company's existing board composition

5. Notice of Meeting: Copy of the notice sent to shareholders (if not included in main document)