The Telework Agreement Form is a essential document for Belgian employers implementing remote work arrangements, whether on a structural or occasional basis. This agreement became particularly significant following the COVID-19 pandemic and the implementation of Collective Labour Agreement No. 149, which established permanent frameworks for telework in Belgium. The document provides a comprehensive structure for managing remote work arrangements, ensuring compliance with Belgian labor law while addressing practical aspects such as equipment provision, cost compensation, working hours, and data security. It should be used whenever an employer wishes to formalize a telework arrangement with an employee, whether for full-time remote work or hybrid arrangements. The agreement includes specific provisions required by Belgian law regarding workplace well-being, right to disconnect, and performance monitoring, making it an indispensable tool for modern workforce management in Belgium.
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1. Parties: Identification of the employer and employee, including their legal details and addresses
2. Background: Context of the telework arrangement and reference to applicable collective labor agreements
3. Definitions: Key terms used in the agreement including 'telework', 'workplace', 'working hours', etc.
4. Telework Location: Specification of the approved remote work location(s) and any requirements for the workspace
5. Duration and Frequency: Details of telework schedule, including number of days per week/month and any rotation requirements
6. Working Hours and Availability: Specification of working hours, rest periods, and availability requirements during telework
7. Equipment and Technical Support: Provisions regarding work equipment, technical support, and maintenance responsibilities
8. Costs and Compensation: Details of cost reimbursement for internet, electricity, equipment, and other work-related expenses
9. Data Protection and Confidentiality: Obligations regarding data security, confidentiality, and proper handling of company information
10. Health and Safety: Workplace safety requirements and employer's obligations regarding well-being at work
11. Performance Monitoring: Methods and frequency of performance evaluation and communication
12. Termination: Conditions and process for terminating or modifying the telework arrangement
1. Training: Specific training requirements for teleworkers - include if specialized training is needed
2. Insurance Coverage: Additional insurance arrangements - include if special insurance is required beyond standard coverage
3. Right to Disconnect: Specific arrangements regarding disconnection times - include if not covered by company policy
4. Office Space Arrangements: Hot-desking or office space arrangements - include if relevant to hybrid working setup
5. Travel Provisions: Requirements for occasional office visits - include if regular office attendance is required
1. Schedule 1: Equipment List: Detailed list of all company-provided equipment and technical specifications
2. Schedule 2: Cost Reimbursement Policy: Detailed breakdown of reimbursable expenses and calculation methods
3. Schedule 3: Technical Requirements: Minimum technical requirements for home office setup including internet speed
4. Schedule 4: Health and Safety Checklist: Checklist for ensuring proper ergonomic and safety standards at home workplace
5. Schedule 5: Data Security Protocol: Detailed procedures for ensuring data security while working remotely
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