Retainer Model Contract Template for Belgium

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Key Requirements PROMPT example:

Retainer Model Contract

"I need a Retainer Model Contract under Belgian law for my IT consulting firm to provide ongoing technical support services to enterprise clients, with a monthly retainer fee structure and specific service level commitments for response times."

Document background
This Retainer Model Contract is specifically designed for use under Belgian law when establishing ongoing professional service relationships where regular, recurring services are provided against a fixed periodic fee. The document is particularly suitable for professional service providers, consultants, and advisors who wish to establish long-term service arrangements with their clients. It includes comprehensive provisions addressing Belgian legal requirements, including compliance with the Belgian Civil Code, Economic Law Code, and EU GDPR requirements. The contract structure accommodates various service types while ensuring compliance with Belgian invoicing, VAT, and payment term regulations. This template is designed to provide clarity on service scope, payment terms, and mutual obligations while offering flexibility to adapt to specific service arrangements.
Suggested Sections

1. Parties: Identification and details of the service provider and client

2. Background: Context of the agreement and purpose of the retainer arrangement

3. Definitions: Key terms used throughout the agreement, including 'Retainer Fee', 'Services', and 'Service Period'

4. Scope of Services: Detailed description of services covered under the retainer arrangement

5. Retainer Terms: Specifics of the retainer arrangement, including monthly/annual fee structure and minimum commitment period

6. Payment Terms: Payment schedule, invoicing procedures, and handling of additional charges beyond retainer scope

7. Service Provider's Obligations: Key responsibilities and commitments of the service provider

8. Client's Obligations: Client's responsibilities, including providing necessary information and access

9. Intellectual Property Rights: Ownership and usage rights of materials created during service provision

10. Confidentiality: Protection of confidential information exchanged during the engagement

11. Data Protection: GDPR compliance and data handling procedures

12. Liability and Indemnification: Limitation of liability and indemnification provisions

13. Term and Termination: Duration of agreement and termination procedures

14. Governing Law and Jurisdiction: Specification of Belgian law application and dispute resolution procedures

Optional Sections

1. Service Levels: Detailed service level agreements and performance metrics, used when specific performance standards need to be measured

2. Personnel: Key personnel provisions and requirements, included when specific team members are essential to service delivery

3. Non-Compete: Restrictions on competitive activities, used in sensitive industry sectors

4. Insurance: Specific insurance requirements, included for high-risk services or when required by industry regulations

5. Force Majeure: Provisions for unforeseen circumstances, particularly relevant in long-term retainer arrangements

6. Anti-Corruption: Compliance with anti-corruption laws, included when dealing with public sector or regulated industries

7. Assignment and Subcontracting: Rules for transferring rights or subcontracting services, included when relevant to service delivery model

Suggested Schedules

1. Schedule 1 - Service Specification: Detailed breakdown of services covered under the retainer

2. Schedule 2 - Fee Structure: Detailed pricing, including retainer fees and rates for additional services

3. Schedule 3 - Service Levels and KPIs: Specific performance metrics and measurement criteria

4. Schedule 4 - Data Processing Agreement: GDPR-compliant data processing terms and procedures

5. Schedule 5 - Escalation Procedure: Process for handling service issues and disputes

6. Appendix A - Contact Details: Key contacts for both parties

7. Appendix B - Required Documents: List of documents and information required from the client

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Professional Services

Legal Services

IT and Technology

Management Consulting

Marketing and Advertising

Financial Services

Business Advisory

Healthcare Services

Engineering Services

Creative Services

Relevant Teams

Legal

Finance

Operations

Procurement

Business Development

Account Management

Service Delivery

Commercial

Sales

Administration

Relevant Roles

Legal Counsel

Contract Manager

Business Development Manager

Chief Financial Officer

Operations Director

Procurement Manager

Account Manager

Service Delivery Manager

Commercial Director

Managing Partner

Chief Executive Officer

Finance Director

Sales Director

Professional Services Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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