Privacy Consent Form Template for Belgium

A Privacy Consent Form compliant with Belgian law and GDPR requirements, designed to obtain explicit consent from individuals for the processing of their personal data. This document outlines the specific purposes for data processing, types of data collected, data subject rights, and retention periods in accordance with Belgian Data Protection Act and EU GDPR requirements. It includes mandatory information about the data controller, processing activities, and provides clear mechanisms for consent withdrawal, ensuring transparency and lawfulness of data processing activities.

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What is a Privacy Consent Form?

A Privacy Consent Form is a crucial document required under Belgian law and GDPR when organizations rely on consent as their legal basis for processing personal data. This document must be used whenever organizations collect and process personal data where other legal bases (such as contractual necessity or legitimate interests) are not applicable or sufficient. The form must clearly explain the purpose of data processing, types of data collected, and the data subject's rights in accordance with both Belgian Data Protection Act and GDPR requirements. It serves as evidence of compliance with data protection regulations and helps organizations demonstrate accountability. The document should be reviewed regularly to ensure continued compliance with evolving data protection requirements and organizational practices.

What sections should be included in a Privacy Consent Form?

1. Data Controller Information: Identity and contact details of the data controller and, where applicable, their data protection officer

2. Purpose of Data Processing: Clear explanation of why personal data is being collected and how it will be used

3. Types of Personal Data: Detailed list of personal data categories that will be collected and processed

4. Legal Basis: Explanation that consent is the legal basis for processing, and information about the right to withdraw consent

5. Data Subject Rights: Overview of rights under GDPR including access, rectification, erasure, and data portability

6. Data Retention Period: Information about how long the personal data will be stored

7. Consent Declaration: Clear statement of consent with signature/acceptance mechanism

What sections are optional to include in a Privacy Consent Form?

1. International Data Transfers: Required when personal data will be transferred outside the EU/EEA, explaining transfer mechanisms and safeguards

2. Automated Decision Making: Required when processing involves automated decision-making or profiling, explaining logic and consequences

3. Third Party Recipients: Required when personal data will be shared with third parties, identifying categories of recipients

4. Special Categories of Data: Required when processing sensitive personal data, explaining additional safeguards

5. Cookie Information: Required when the consent form covers website cookie usage, detailing types of cookies and their purposes

What schedules should be included in a Privacy Consent Form?

1. Data Processing Activities: Detailed breakdown of specific processing activities, purposes, and data categories

2. Technical and Security Measures: Description of measures implemented to protect personal data

3. Third Party Processors List: List of data processors and sub-processors, if applicable

4. Privacy Policy: Full privacy policy document referenced in the consent form

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Belgium

Publisher

Genie AI

Document Type

Sector

Data Privacy

Cost

Free to use

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