Nonprofit Advisory Board Agreement Template for Belgium

The Nonprofit Advisory Board Agreement is a critical document for Belgian nonprofit organizations seeking to formalize relationships with expert advisors who provide strategic guidance and specialized knowledge to support the organization's mission. This agreement, governed by Belgian law and compliant with the Belgian Code of Companies and Associations, is typically used when establishing or expanding an advisory board, bringing on new advisors, or updating existing advisory relationships. It includes essential provisions for advisor duties, meeting participation, confidentiality, conflicts of interest, and liability protection, while ensuring alignment with Belgian nonprofit governance requirements. The document is particularly important for organizations looking to enhance their governance structure with external expertise while maintaining clear boundaries and expectations.

1. Parties: Identification of the nonprofit organization and the advisory board member, including full legal names, addresses, and registration details

2. Background: Context of the agreement, including the nonprofit's mission and purpose of establishing an advisory board

3. Definitions: Key terms used throughout the agreement, including 'Advisory Board', 'Services', 'Confidential Information', and other relevant terms

4. Appointment and Term: Terms of appointment to the advisory board, duration, and renewal provisions

5. Role and Responsibilities: Detailed description of advisory board member duties, expected contributions, and time commitments

6. Meeting Requirements: Frequency of meetings, attendance requirements, and meeting procedures

7. Compensation and Expenses: Terms regarding any compensation (if applicable) and reimbursement of expenses

8. Confidentiality: Obligations regarding confidential information and trade secrets

9. Intellectual Property: Ownership and rights regarding any intellectual property created during the advisory relationship

10. Conflicts of Interest: Procedures for declaring and handling potential conflicts of interest

11. Liability and Indemnification: Extent of advisor's liability and indemnification provisions

12. Termination: Conditions and procedures for terminating the advisory relationship

13. General Provisions: Standard clauses including governing law, notices, amendments, and entire agreement